6: Recordkeeping, Reporting and Posting
NOTE: If your workplace is in a state operating an
program, state plan recordkeeping regulations, although substantially
identical to federal ones, may have some more stringent or supplemental
requirements, such as for reporting of fatalities and catastrophes. Contact your state program directly for
- Recordkeeping. OSHA requires certain employers to keep records of
workplace injuries and illnesses (29
- First determine if you are exempt from the routine recordkeeping
requirements. You are not required to keep OSHA injury and
illness records (unless asked to do so in writing by
OSHA or the Bureau of Labor Statistics) if:
1) you had 10 or fewer employees during all of the last calendar year (29
2) you are in certain low-hazard retail, service, finance,
insurance, or real estate industries (29
CFR Part 1904, Subpart B, Appendix A).
- If you do not qualify for these exemptions, you must comply with OSHA's recordkeeping requirements.
- Reporting. OSHA requires all employers, regardless of size or
industry, to report the work-related death of any employee or hospitalizations of three
or more employees. Read about OSHA's reporting requirements
- OSHA Poster. All employers must post the OSHA Poster
(or state plan equivalent) in a prominent location
in the workplace. Download or order the OSHA Poster in
- Access to Employee Exposure and Medical Records. An OSHA standard (29
CFR 1910.1020) requires employers to provide employees, their designated
representatives, and OSHA with access to employee exposure and medical records.
Employers generally must maintain employee exposure records for 30 years and medical
records for the duration of the employee's employment plus 30 years.