- Record Type:OSHA Instruction
- Current Directive Number:ADM 04-00-003
- Old Directive Number:ADM 04-00-002
- Title:OSHA Safety and Health Management System
- Information Date:
- 05/12/2022 - Notice: Update to Chapter 8
- 05/06/2020 - Notice: Update to Chapter 22
- 10/05/2016 - Notice: Update to Chapters 13, 17, 22, and 27
- 05/23/2011 - Initial Directive posting
OSHA NOTICE
DIRECTIVE NUMBER: ADM 04-00-003 | EFFECTIVE DATE: May 12, 2022 |
SUBJECT: OSHA Safety and Health Management System, Chapter 8, Personal Protective Equipment |
ABSTRACT
Purpose:
This Instruction establishes a Safety and Health Management System (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Instruction also establishes safety and health programs as identified in subsequent chapters for Regional implementation. Employee participation is a key element of any successful SHMS. It is the intent of this program that all employees will participate in all aspects including reporting hazards, incidents, and injury/illness without fear of reprisal. Changes to the SHMS or programs that alter the SHMS or program policies require National Office review and approval.
Scope:
OSHA-wide
References:
Occupational Safety and Health Act, Public Law 91-596
Presidential Executive Order 12196 of February 26, 1980
Title 29: Subtitle B--Regulations Relating to Labor: Chapter XVII Occupational Safety and Health Administration, Department of Labor
Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program
See also Reference paragraphs in individual chapters.
Cancellations:
OSHA Instruction ADM 04-00-002, OSHA Field Safety and Health Manual, Chapter 8, Personal Protective Equipment, October 5, 2016
State Impact:
None. For State reference only.
Action Offices:
OSHA Regions, Directorate of Technical Support and Emergency Management
Originating Office:
Directorate of Technical Support and Emergency Management
Contact:
Office of Science and Technology Assessment
Directorate of Technical Support and Emergency Management
U.S. Department of Labor
200 Constitution Ave N.W.
Washington, DC 20210
By and Under the Authority of
Douglas L. Parker
Assistant Secretary of Labor
OSHA NOTICE
DIRECTIVE NUMBER: ADM 04-00-003 | EFFECTIVE DATE: 5/06/2020 |
SUBJECT: OSHA Safety and Health Management System |
ABSTRACT
Purpose:
This Instruction establishes a Safety and Health Management System (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Instruction also establishes safety and health programs as identified in subsequent chapters for Regional implementation. Employee participation is a key element of any successful SHMS. It is the intent of this program that all employees will participate in all aspects including reporting hazards, incidents, and injury/illness without fear of reprisal. Changes to the SHMS or programs that alter the SHMS or program policies require National Office review and approval.
Scope:
OSHA-wide
References:
Occupational Safety and Health Act, Public Law 91-596
Presidential Executive Order 12196 of February 26, 1980
Title 29: Subtitle B--Regulations Relating to Labor: Chapter XVII Occupational Safety and Health Administration, Department of Labor
Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program
See also Reference paragraphs in individual chapters.
Cancellations:
OSHA Instruction ADM 04-00-002, OSHA Field Safety and Health Manual, October 5, 2016
State Impact:
None. For State reference only.
Action Offices:
OSHA Regions, Directorate of Technical Support and Emergency Management
Originating Office:
Directorate of Technical Support and Emergency Management
Contact:
Office of Science and Technology Assessment
Directorate of Technical Support and Emergency Management
U.S. Department of Labor
200 Constitution Ave N.W.
Washington, DC 20210
By and Under the Authority of
Loren Sweatt
Principal Deputy Assistant Secretary of Labor
Executive Summary
This Instruction establishes a Safety and Health Management System (SHMS) for OSHA employees. The Instruction also establishes safety and health programs, as identified in subsequent chapters, for Directorate/Regional implementation.
The SHMS and its programs establish baseline requirements and within established guidelines, may be supplemented or augmented to ensure the safety and health of all OSHA employees as well as temporary and contract employees. Changes related to the implementation of SHMS may be made with local SHMS committee approval. Changes to the SHMS or programs that alter SHMS or program policies require National Labor-Management Steering Committee review and approval.
The SHMS and its programs will be implemented in phases per the timetable that will be provided by Directorate of Technical Support and Emergency Management (DTSEM). Nothing in the instruction eliminates the Regional Administrator or Directorate’s obligations to comply with OSHA or other Federal Regulations and Executive Orders.
Significant Changes
Appendix B from Chapter 22: Electrical Safety was removed because the equipment listed was not meeting the desired intent, which was to list equipment that requires advanced training (i.e. Qualified Persons). The need for on-the-job training, approval, and potentially Qualified Persons training before using electrical testing equipment was clarified in a way that allows flexibility in the Regions and as equipment changes.
OSHA NOTICE
DIRECTIVE NUMBER: ADM-04-00-002 | EFFECTIVE DATE: 10/05/2016 |
SUBJECT: OSHA Safety and Health Management System |
ABSTRACT
Purpose:
This Instruction establishes a Safety and Health Management System (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Instruction also establishes safety and health programs as identified in subsequent chapters for Regional implementation. Employee participation is a key element of any successful SHMS. It is the intent of this program that all employees will participate in all aspects including reporting hazards, incidents, and injury/illness without fear of reprisal. Changes to the SHMS or programs that alter the SHMS or program policies require National Office review and approval.
Scope:
OSHA-wide
References:
Occupational Safety and Health Act, Public Law 91-596
Presidential Executive Order 12196 of February 26, 1980
Title 29: Subtitle B--Regulations Relating to Labor: Chapter XVII Occupational Safety and Health Administration, Department of Labor
Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program
See also Reference paragraphs in individual chapters.
Cancellations:
OSHA Instruction ADM 04-00-001, OSHA Field Safety and Health Manual, May 23, 2011
State Impact:
No State Plan impact
Action Offices:
OSHA Regions, Directorate of Technical Support and Emergency Management, Directorate of Training and Education.
Originating Office:
Directorate of Technical Support and Emergency Management
Contact:
Office of Science and Technology Assessment
Directorate of Technical Support and Emergency Management
U.S. Department of Labor
200 Constitution Ave N.W.
Washington, DC 20210
By and Under the Authority of
David Michaels, PhD, MPH
Assistant Secretary
Executive Summary
This Instruction establishes a Safety and Health Management System (SHMS) for OSHA employees. The Instruction also establishes safety and health programs, as identified in subsequent chapters, for Directorate/Regional implementation.
The SHMS and its programs establish baseline requirements and within established guidelines, may be supplemented or augmented to ensure the safety and health of all OSHA employees as well as temporary and contract employees. Changes related to the implementation of SHMS may be made with local SHMS committee approval. Changes to the SHMS or programs that alter SHMS or program policies require National Labor Management Steering Committee review and approval.
The SHMS and its programs will be implemented in phases per the timetable that will be provided by Directorate of Technical Support and Emergency Management (DTSEM). Nothing in the instruction eliminates the Regional Administrator or Directorate’s obligations to comply with OSHA or other Federal Regulations and Executive Orders.
Significant Changes
On August 15, 2016 Chapters 13, 17, 22, and 27 were revised to provide updated baseline requirements for controlling hazardous energy, fall protection, electrical safety, and exposure monitoring. These changes were made by OSHA Field SHMS Executive Steering Committee workgroups with equal number of OSHA management and bargaining unit subject matter experts.
OSHA NOTICE
DIRECTIVE NUMBER: ADM 04-00-001 | EFFECTIVE DATE: 5/23/2011 |
SUBJECT: OSHA Safety and Health Management System |
ABSTRACT
Purpose:
This Instruction establishes a Safety and Health Management System (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Instruction also establishes safety and health programs as identified in subsequent chapters for Regional implementation. Employee participation is a key element of any successful SHMS. It is the intent of this program that all employees will participate in all aspects including reporting hazards, incidents, and injury/illness without fear of reprisal. Changes to the SHMS or programs that alter the SHMS or program policies require National Office review and approval.
Scope:
This Instruction applies Agency-wide.
References:
Occupational Safety and Health Act, Public Law 91-596, December 29, 1970; as amended by Public Law 101-552, November 5, 1990; as amended by Public Law 105-241, September 29, 1998; Presidential Executive Order 12196 of February 26, 1980; Title 29: Subtitle B--Regulations Relating to Labor: Chapter XVII Occupational Safety and Health Administration, Department of Labor; Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program.
See also Reference paragraphs in individual chapters.
Cancellations:
None.
State Impact:
None.
Action Offices:
Directorate of Technical Support and Emergency Management Regions, and the OSHA Office of Training and Education.
Originating Office:
Office of the Assistant Secretary
Contact:
Office of Science and Technology Assessment
Directorate of Technical Support and Emergency Management
U.S. Department of Labor
200 Constitution Ave N.W.
Washington, DC 20210
By and Under the Authority of
David Michaels, PhD, MPH
Assistant Secretary
Executive Summary
This Instruction establishes a Safety and Health Management System (SHMS) for OSHA employees. The Instruction also establishes safety and health programs, as identified in subsequent chapters, for Regional implementation.
The SHMS and its programs establish baseline requirements and within established guidelines, may be supplemented or augmented to ensure the safety and health of all OSHA employees as well as temporary and contract employees. Changes related to the implementation of SHMS may be made with local SHMS committee approval. Changes to the SHMS or programs that alter SHMS or program policies require National Labor Management Steering Committee review and approval.
The SHMS and its programs will be implemented in phases per the timetable that will be provided by Directorate of Technical Support and Emergency Management (DTSEM).
Nothing in the instruction eliminates the Regional Administrator’s obligations to comply with OSHA or other Federal Regulations and Executive Orders.
Significant Changes
This is a new program and therefore, there are no significant changes.
Table of Contents
Chapter 2. Safety and Health Management System
- Management Commitment and Leadership
- Employee Participation
- Worksite Analysis
- Incident Reporting/Investigation Procedures
- Hazard Prevention and Control
- Safety and Health Training
- Specific Safety and Health Programs
Chapter 3. Safety and Health Program Evaluation
- Purpose
- Scope
- Responsibilities
- Procedure
- Appendix A: Safety and Health Management System (SHMS) Self-Evaluation
- Appendix B: SHMS Mid-Year Summary
Chapter 6. Office Safety and Health
Chapter 7. Emergency Contingency Plan
Chapter 8. Personal Protective Equipment
Chapter 9. Vehicular Operations
Chapter 10. Violence in the Workplace
Chapter 11. Walking Working Surfaces
Chapter 12. Hazard Communication
Chapter 13. Control of Hazardous Energy Sources
- Purpose
- Scope
- References
- Definitions
- Responsibilities
- Safe Alternatives
- Procedures
- Training
- Recordkeeping
Chapter 14. Permit Required Confined Spaces
Chapter 15. First Aid and Cardiopulmonary Resuscitation
Chapter 16. Hearing Conservation Program
- Purpose
- Scope
- References
- Cancellations
- Action Offices
- Federal Program Change
- Significant Changes
- Background
- Policy
- Procedures
- Roles and Responsibilities
Chapter 18. Respiratory Protection
- Purpose
- Scope
- Definitions
- Responsibilities
- Procedure
- Appendix A: Example Selection/Exposure Guide
- Appendix B: Example, Maintenance and Care Procedures
- Appendix C: Respiration Maintenance and Care
- Appendix D: Breathing Air Quality and Use
Chapter 19. Bloodborne Pathogens
- Purpose
- Scope
- References
- Exposure Control Plan
- Procedures for Unforeseen Contact With Blood or Other Potentially Infectious Material (OPIM)
- Procedures for Evaluating an Exposure Incident
- Responsibilities
- Appendix A: Materials for the Evaluating Healthcare Provider
- Appendix B: Supplies for OSHA Field Personnel
- Purpose
- Scope
- References
- Definitions
- Responsibilities
- Procedures
- PPE for OSHA Qualified Persons
- Restrictions
- Training
Chapter 23. Protection During Incident Investigation
Chapter 24. Employee Assistance
Chapter 25. Medical Management
- Purpose
- Scope
- References
- Cancellations
- Action Offices
- Federal Program Change
- Significant Changes
- Application
- Background
- Scheduling FOH Appointments
- Definitions of Periodicity
- Additional Medical Information
- Incomplete Medical Examinations
- Accommodations
- Worker's Compensation and Other Employee Benefits
- Medical Recordkeeping
- Payment for Costs Associated with this Program
- Responsibilities
- Appendix A: OSHA Medical Examination Program: Single Agency Qualification Standard
- Appendix B: Medical Evaluation Requirements of OSHA Standards
- Appendix C: Protecting Employee Health and Safety
- Appendix D: Components of Medical Evaluations
- Appendix E: Pre-Placement Examination
- Appendix F: Comprehensive Reference List
- Appendix G: Pre-Placement & Periodic Physical Examination Forms
- Appendix H: OSHA Respirator Medical Evaluation Questionnaire (FOH-22, April 2009)