1. Directives
  2. OSHA Safety and Health Management System
  • Record Type:
    OSHA Instruction
  • Current Directive Number:
    ADM 04-00-003
  • Old Directive Number:
    ADM 04-00-002
  • Title:
    OSHA Safety and Health Management System
  • Information Date:

OSHA NOTICE

ABSTRACT

Purpose:

This Instruction establishes a Safety and Health Management System (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Instruction also establishes safety and health programs as identified in subsequent chapters for Regional implementation. Employee participation is a key element of any successful SHMS. It is the intent of this program that all employees will participate in all aspects including reporting hazards, incidents, and injury/illness without fear of reprisal. Changes to the SHMS or programs that alter the SHMS or program policies require National Office review and approval.

Scope:

OSHA-wide

References:

Occupational Safety and Health Act, Public Law 91-596

Presidential Executive Order 12196 of February 26, 1980

Title 29: Subtitle B--Regulations Relating to Labor: Chapter XVII Occupational Safety and Health Administration, Department of Labor

Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program

See also Reference paragraphs in individual chapters.

Cancellations:

OSHA Instruction ADM 04-00-002, OSHA Field Safety and Health Manual, October 5, 2016

State Impact:

None. For State reference only.

Action Offices:

OSHA Regions, Directorate of Technical Support and Emergency Management

Originating Office:

Directorate of Technical Support and Emergency Management

Contact:

Office of Science and Technology Assessment
Directorate of Technical Support and Emergency Management
U.S. Department of Labor
200 Constitution Ave N.W.
Washington, DC 20210

By and Under the Authority of



Loren Sweatt
Principal Deputy Assistant Secretary of Labor

Executive Summary

This Instruction establishes a Safety and Health Management System (SHMS) for OSHA employees. The Instruction also establishes safety and health programs, as identified in subsequent chapters, for Directorate/Regional implementation. 

The SHMS and its programs establish baseline requirements and within established guidelines, may be supplemented or augmented to ensure the safety and health of all OSHA employees as well as temporary and contract employees. Changes related to the implementation of SHMS may be made with local SHMS committee approval. Changes to the SHMS or programs that alter SHMS or program policies require National Labor-Management Steering Committee review and approval.

The SHMS and its programs will be implemented in phases per the timetable that will be provided by Directorate of Technical Support and Emergency Management (DTSEM). Nothing in the instruction eliminates the Regional Administrator or Directorate’s obligations to comply with OSHA or other Federal Regulations and Executive Orders. 

Significant Changes

Appendix B from Chapter 22: Electrical Safety was removed because the equipment listed was not meeting the desired intent, which was to list equipment that requires advanced training (i.e. Qualified Persons). The need for on-the-job training, approval, and potentially Qualified Persons training before using electrical testing equipment was clarified in a way that allows flexibility in the Regions and as equipment changes.

OSHA NOTICE

ABSTRACT

Purpose:

This Instruction establishes a Safety and Health Management System (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Instruction also establishes safety and health programs as identified in subsequent chapters for Regional implementation. Employee participation is a key element of any successful SHMS. It is the intent of this program that all employees will participate in all aspects including reporting hazards, incidents, and injury/illness without fear of reprisal. Changes to the SHMS or programs that alter the SHMS or program policies require National Office review and approval.

Scope:

OSHA-wide

References:

Occupational Safety and Health Act, Public Law 91-596

Presidential Executive Order 12196 of February 26, 1980

Title 29: Subtitle B--Regulations Relating to Labor: Chapter XVII Occupational Safety and Health Administration, Department of Labor

Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program 

See also Reference paragraphs in individual chapters.

Cancellations:

OSHA Instruction ADM 04-00-001, OSHA Field Safety and Health Manual, May 23, 2011 

State Impact:

No State Plan impact

Action Offices:

OSHA Regions, Directorate of Technical Support and Emergency Management, Directorate of Training and Education. 

Originating Office:

Directorate of Technical Support and Emergency Management

Contact:

Office of Science and Technology Assessment
Directorate of Technical Support and Emergency Management
U.S. Department of Labor
200 Constitution Ave N.W.
Washington, DC 20210

By and Under the Authority of



David Michaels, PhD, MPH
Assistant Secretary

Executive Summary

This Instruction establishes a Safety and Health Management System (SHMS) for OSHA employees. The Instruction also establishes safety and health programs, as identified in subsequent chapters, for Directorate/Regional implementation. 

The SHMS and its programs establish baseline requirements and within established guidelines, may be supplemented or augmented to ensure the safety and health of all OSHA employees as well as temporary and contract employees. Changes related to the implementation of SHMS may be made with local SHMS committee approval. Changes to the SHMS or programs that alter SHMS or program policies require National Labor Management Steering Committee review and approval. 

The SHMS and its programs will be implemented in phases per the timetable that will be provided by Directorate of Technical Support and Emergency Management (DTSEM). Nothing in the instruction eliminates the Regional Administrator or Directorate’s obligations to comply with OSHA or other Federal Regulations and Executive Orders. 

Significant Changes

On August 15, 2016 Chapters 13, 17, 22, and 27 were revised to provide updated baseline requirements for controlling hazardous energy, fall protection, electrical safety, and exposure monitoring. These changes were made by OSHA Field SHMS Executive Steering Committee workgroups with equal number of OSHA management and bargaining unit subject matter experts.

OSHA NOTICE

ABSTRACT

Purpose:

This Instruction establishes a Safety and Health Management System (SHMS) for Occupational Safety and Health Administration (OSHA) employees. The Instruction also establishes safety and health programs as identified in subsequent chapters for Regional implementation. Employee participation is a key element of any successful SHMS. It is the intent of this program that all employees will participate in all aspects including reporting hazards, incidents, and injury/illness without fear of reprisal. Changes to the SHMS or programs that alter the SHMS or program policies require National Office review and approval.

Scope:

This Instruction applies Agency-wide.

References:

Occupational Safety and Health Act, Public Law 91-596, December 29, 1970; as amended by Public Law 101-552, November 5, 1990; as amended by Public Law 105-241, September 29, 1998; Presidential Executive Order 12196 of February 26, 1980; Title 29: Subtitle B--Regulations Relating to Labor: Chapter XVII Occupational Safety and Health Administration, Department of Labor; Department of Labor Manual Series (DLMS) 4, Chapter 800, DOL Safety and Health Program. 

See also Reference paragraphs in individual chapters.

Cancellations:

None.

State Impact:

None.

Action Offices:

Directorate of Technical Support and Emergency Management Regions, and the OSHA Office of Training and Education.

Originating Office:

Office of the Assistant Secretary 

Contact:

Office of Science and Technology Assessment
Directorate of Technical Support and Emergency Management
U.S. Department of Labor
200 Constitution Ave N.W.
Washington, DC 20210

By and Under the Authority of



David Michaels, PhD, MPH
Assistant Secretary

Executive Summary

This Instruction establishes a Safety and Health Management System (SHMS) for OSHA employees. The Instruction also establishes safety and health programs, as identified in subsequent chapters, for Regional implementation. 

The SHMS and its programs establish baseline requirements and within established guidelines, may be supplemented or augmented to ensure the safety and health of all OSHA employees as well as temporary and contract employees. Changes related to the implementation of SHMS may be made with local SHMS committee approval. Changes to the SHMS or programs that alter SHMS or program policies require National Labor Management Steering Committee review and approval.

The SHMS and its programs will be implemented in phases per the timetable that will be provided by Directorate of Technical Support and Emergency Management (DTSEM). 

Nothing in the instruction eliminates the Regional Administrator’s obligations to comply with OSHA or other Federal Regulations and Executive Orders. 

Significant Changes

This is a new program and therefore, there are no significant changes.

Table of Contents

Chapter 1. Introduction

  1. Purpose
  2. Scope
  3. References
  4. Action Offices
  5. Federal Program Change
  6. Changes to Existing MOUs

Chapter 2. Safety and Health Management System

  1. Management Commitment and Leadership
  2. Employee Participation
  3. Worksite Analysis
  4. Incident Reporting/Investigation Procedures
  5. Hazard Prevention and Control
  6. Safety and Health Training
  7. Specific Safety and Health Programs

Chapter 3. Safety and Health Program Evaluation

  1. Purpose
  2. Scope
  3. Responsibilities
  4. Procedure

Chapter 4. Regional Office

  1. Roles and Responsibilities

Chapter 5. Area Office

  1. Roles and Responsibilities

Chapter 6. Office Safety and Health

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedure

Chapter 7. Emergency Contingency Plan

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedures
  6. Training

Chapter 8. Personal Protective Equipment

  1. Purpose
  2. Scope
  3. Responsibilities
  4. Procedure

Chapter 9. Vehicular Operations

  1. Purpose
  2. Scope
  3. Responsibilities
  4. Procedures
  5. Winter Driving
  6. Driving in Remote Areas

Chapter 10. Violence in the Workplace

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities

Chapter 11. Walking Working Surfaces

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedures

Chapter 12. Hazard Communication

  1. Purpose
  2. Scope
  3. Responsibilities
  4. Procedure

Chapter 13. Control of Hazardous Energy Sources

  1. Purpose
  2. Scope
  3. References
  4. Definitions
  5. Responsibilities
  6. Safe Alternatives
  7. Procedures
  8. Training
  9. Recordkeeping

Chapter 14. Permit Required Confined Spaces

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedures
  6. Training

Chapter 15. First Aid and Cardiopulmonary Resuscitation

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedures
  6. Training
  7. First Aid Equipment

Chapter 16. Hearing Conservation Program

  1. Purpose
  2. Scope
  3. References
  4. Cancellations
  5. Action Offices
  6. Federal Program Change
  7. Significant Changes
  8. Background
  9. Policy
  10. Procedures
  11. Roles and Responsibilities

Chapter 17. Fall Protection

  1. Purpose
  2. Scope
  3. References
  4. Definitions
  5. Responsibilities
  6. Training
  7. Procedures for Working at Heights

Chapter 18. Respiratory Protection

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedure

Chapter 19. Bloodborne Pathogens

  1. Purpose
  2. Scope
  3. References
  4. Exposure Control Plan
  5. Procedures for Unforeseen Contact With Blood or Other Potentially Infectious Material (OPIM)
  6. Procedures for Evaluating an Exposure Incident
  7. Responsibilities

Chapter 20. Ergonomics

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedure

Chapter 21. Radiation

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedures

Chapter 22. Electrical Safety

  1. Purpose
  2. Scope
  3. References
  4. Definitions
  5. Responsibilities
  6. Procedures
  7. PPE for OSHA Qualified Persons
  8. Restrictions
  9. Training

Chapter 23. Protection During Incident Investigation

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Procedures

Chapter 24. Employee Assistance

  1. Purpose
  2. Scope
  3. Definition
  4. Responsibilities
  5. Procedures

Chapter 25. Medical Management

  1. Purpose
  2. Scope
  3. References
  4. Cancellations
  5. Action Offices
  6. Federal Program Change
  7. Significant Changes
  8. Application
  9. Background
  10. Scheduling FOH Appointments
  11. Definitions of Periodicity
  12. Additional Medical Information
  13. Incomplete Medical Examinations
  14. Accommodations
  15. Worker's Compensation and Other Employee Benefits
  16. Medical Recordkeeping
  17. Payment for Costs Associated with this Program
  18. Responsibilities

Chapter 26. Decontamination

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Training
  6. Procedures
  7. Decontamination Procedures
  8. Investigation Review
  9. Recordkeeping

Chapter 27. Exposure Monitoring

  1. Purpose
  2. Scope
  3. References
  4. Responsibilities
  5. Exposure Data Collection Procedures
  6. Exposure Records
  7. Exposure Follow-Up
  8. Training
  9. Data Tracking and Retention