OSHA Injury and Illness Recordkeeping and Reporting Requirements
Under the OSHA Recordkeeping regulation (29 CFR 1904), covered employers are required to prepare and maintain records of serious occupational injuries and illnesses, using the OSHA 300 Log. This information is important for employers, workers and OSHA in evaluating the safety of a workplace, understanding industry hazards, and implementing worker protections to reduce and eliminate hazards.
ANNOUNCEMENT On September 11, 2014, OSHA announced changes to the list of industries that are exempt from the requirement to routinely keep OSHA injury and illness records, and to the list of severe work-related injuries and illnesses that all covered employers must report to OSHA. These new requirements will go into effect on January 1, 2015 for workplaces under Federal OSHA jurisdiction. The guidance materials found on this page have been updated to reflect the new requirements.
For complete information on these changes, please visit:
The OSHA law prohibits employers from retaliating or discriminating against a worker for reporting an injury or illness.
All employers must report
- All work-related fatalities within 8 hours.
- All work-related inpatient hospitalizations, all amputations and all losses of an eye within 24 hours.
You can report to OSHA by
- Calling OSHA's free and confidential number at 1-800-321-OSHA (6742).
- Calling your closest Area Office during normal business hours.
- Using the new online form.
Only fatalities occurring within 30 days of the work-related incident must be reported to OSHA. Further, for an in-patient hospitalization, amputation or loss of an eye, these incidents must be reported to OSHA only if they occur within 24 hours of the work-related incident.
Employers with more than ten employees and whose establishments are not classified as a partially exempt industry must record work-related injuries and illnesses using OSHA Forms 300, 300A and 301, available here. Partially exempt industries include establishments in specific low hazard retail, service, finance, insurance or real estate industries and are listed in Appendix A to Subpart B and here.
Employers who are required to keep Form 300, the Injury and Illness log, must post Form 300A, the Summary of Work-Related Injuries and Illnesses, in a workplace every year from February 1 to April 30. Current and former employees, or their representatives, have the right to access injury and illness records. Employers must give the requester a copy of the relevant record(s) by the end of the next business day.
- Covered employers must record all work-related fatalities.
- Covered employers must record all work-related injuries and illnesses that result in days away from work, restricted work or transfer to another job, loss of consciousness or medical treatment beyond first aid (see OSHA's definition of first aid below).
- In addition, employers must record significant work-related injuries or illnesses diagnoses by a physician or other licensed health care professional, even if it does not result in death, days away from work, restricted work or job transfer, medical treatment beyond first aid, or loss of consciousness.
- Injuries include cases such as, but not limited to, a cut, fracture, sprain, or amputation.
- Illnesses include both acute and chronic illnesses, such as, but not limited to, a skin disease (i.e. contact dermatitis), respiratory disorder (i.e. occupational asthma, pneumoconiosis), or poisoning (i.e. lead poisoning, solvent intoxication).
- OSHA's definition of work-related injuries, illnesses and fatalities are those in which an event or exposure in the work environment either caused or contributed to the condition. In addition, if an event or exposure in the work environment significantly aggravated a pre-existing injury or illness, this is also considered work-related.
- For further questions or clarifications, take advantage of the additional resources on this page (under "In Focus") or call 1-800-321-OSHA (6742).
- Using a non-prescription medication at nonprescription strength (for medications available in both prescription and non-prescription form, a recommendation by a physician or other licensed health care professional to use a non-prescription medication at prescription strength is considered medical treatment for recordkeeping purposes)
- Administering tetanus immunizations (other immunizations, such as Hepatitis B vaccine or rabies vaccine, are considered medical treatment)
- Cleaning, flushing or soaking wounds on the surface of the skin
- Using wound coverings such as bandages, Band-AidsTM, gauze pads, etc.; or using butterfly bandages or Steri-StripsTM (other wound closing devices such as sutures, staples, etc., are considered medical treatment)
- Using hot or cold therapy
- Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc. (devices with rigid stays or other systems designed to immobilize parts of the body are considered medical treatment for recordkeeping purposes)
- Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck collars, back boards, etc.)
- Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister
- Using eye patches
- Removing foreign bodies from the eye using only irrigation or a cotton swab
- Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means
- Using finger guards
- Using massages (physical therapy or chiropractic treatment are considered medical treatment for recordkeeping purposes)
- Drinking fluids for relief of heat stress
Yes. Through its national network of OSHA Training Institute (OTI) Education Centers, OSHA offers the OSHA #7845 Recordkeeping Rule Seminar course. This half-day course covers the OSHA requirements for maintaining and posting records of occupational injuries and illnesses, and reporting specific cases to OSHA. Included in the course are hands-on activities associated with completing the OSHA Form 300 Log of Work-Related Injuries and Illnesses, OSHA Form 300A Summary of Work-Related Injuries and Illnesses, and the OSHA Form 301 Injury and Illness Incident Report. To search for specific course locations and dates, please visit the OTI Education Centers searchable schedule.
In 1995, the Occupational Safety and Health Administration (OSHA) established the annual OSHA Data Initiative (ODI) to collect data on injuries and acute illnesses attributable to work-related activities from establishments in selected high hazard industries. The Agency has collected calendar year 1996 through 2011 summary data (see OSHA Form 300A) from approximately 80,000 establishments each year. The Agency uses these data to calculate establishment-specific injury/illness rates, and in combination with other data sources, to target enforcement and compliance assistance activities. You can search and view the establishment specific injury and illness rates here.
Employers are only required to submit their summary data to OSHA if they are instructed to do so in writing, typically through OSHA survey form 196B. Note that the collections of CY 2012 and 2013 data have been suspended.
- Proposed rule clarifying employers continuing obligation to make and maintain accurate records of each recordable injury and illness
- OSHA updates recordkeeping rule September 11, 2014
- OSHA issues a proposed rule to improve workplace safety and health through improved tracking of workplace injuries and illnesses
4 ways to get an answer to your recordkeeping scenario:
- Use the Search Q&A function to look for scenarios similar to your own.
- Use the Recordkeeping Advisor to step through the logic process of the recordkeeping rule.
- Read the Frequently Asked Questions using the Additional Guidance links for the various sections of the rule.
- Send your scenario to OSHA using our e-correspondence form.
The OSHA Recordkeeping Handbook
With recent changes to OSHA's injury and illness recording and reporting regulation, the OSHA Recordkeeping Handbook is no longer current. The Handbook is replaced with Detailed Guidance for OSHA's Injury and Illness Recordkeeping Rule. This page follows the same format as the Handbook and provides a compendium of existing agency approved policy, including the regulatory text and relevant decision discussion from the Preamble to the rule, Frequently Asked Questions and the Letters of Interpretation.
A Brief Tutorial on Completing the Recordkeeping Forms
This presentation reviews OSHA recordkeeping requirements at a high level, with an emphasis on how to fill out the forms provided in OSHA's Recordkeeping Forms package. The tutorial covers what types of operations come under the recordkeeping rule, what types of injury and illness incidents must be recorded, and what information is to be included in each of the OSHA forms.
Employer Safety Incentive and Disincentive Policies and Practices
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