Powered by GoogleTranslate

Scheduled Maintenance - President's Day Weekend
The U.S. Department of Labor will be conducting scheduled system maintenance beginning Friday, Feb. 15 at 5 p.m. ET through Tuesday, Feb. 19 at 8 a.m. ET.
Some pages may be temporarily unavailable. To report an emergency, file a complaint with OSHA, or to ask a safety and health question, call 1-800-321-6742 (OSHA).

Back to eTools

Computer Workstations eTool

Workstation Components Document Holders

Document Holders

Document holders keep printed materials needed during computer tasks close to the user and the monitor. Proper positioning of document holders depends on the task performed and the type of document being used. Appropriate placement of the holder may reduce or eliminate risk factors such as awkward head and neck postures, fatigue, headaches, and eye strain.

The position of the document holder is also related to the placement of the monitor, keyboard, and a well-adjusted chair.

Document Holder Quick Tips

  • Documents should be at the same height and distance as the monitor.

Potential Hazards:

Figure 1. Screen and document holder are close together and same distance from the eye

Figure 1. Screen and document holder are close together and same distance from the eye

Documents positioned too far from the monitor may require awkward head postures or frequent movements of the head and neck to look from the monitor to a document. Those awkward postures can lead to muscle fatigue and discomfort of the head, neck, and shoulders.

Possible Solutions:

  • Document holders should
    • Allow you to place documents at or about the same height and distance as the monitor screen (Figure 1), and
    • Figure 2. Example of in-line document holder

      Figure 2. Example of in-line document holder

    • Be stable when loaded with heavier documents such as a textbook (Figure 2).
  • A document holder can be positioned directly beneath the monitor (Figure 2). This provides a sturdy writing surface, if written entries are necessary, and reduces frequent movement of the head, neck, or back.
  • Task lighting on the document should not cause glare on the monitor.
Back to Top

Thank You for Visiting Our Website

You are exiting the Department of Labor's Web server.

The Department of Labor does not endorse, takes no responsibility for, and exercises no control over the linked organization or its views, or contents, nor does it vouch for the accuracy or accessibility of the information contained on the destination server. The Department of Labor also cannot authorize the use of copyrighted materials contained in linked Web sites. Users must request such authorization from the sponsor of the linked Web site. Thank you for visiting our site. Please click the button below to continue.