Mental illnesses, such as depression or anxiety disorder, that have work-related stress as a contributing factor, are recordable if the employee voluntarily provides the employer with an opinion from a physician or other licensed health care professional with appropriate training and experience (psychiatrist, psychologist, psychiatric nurse practitioner, etc.) stating that the employee has a mental illness that is work-related, and the case meets one or more of the general recording criteria. See sections 1904.5(b)(2)(ix) and 1904.7.

For more information, explore OSHA's Recordkeeping Requirements.

No. Intravenous administration of fluids to treat work-related heat stress is medical treatment.

For more information, explore OSHA's Recordkeeping Requirements.

Yes, a firm with more than one establishment may submit establishment-specific data for multiple establishments. To do this, the firm will create one registration and follow the directions provided to submit data for multiple establishments. It is important to note that the electronic reporting requirements are for data at the establishment level, not the firm level. The submitted data must be specific for each individual establishment. Note that establishments under state plan jurisdiction must comply with state plan regulations. For more information about the regulations in individual state plans, see here: https://www.osha.gov/dcsp/osp/statestandards.html

Yes, just as a third party is allowed to maintain the injury and illness records for an employer, a third party is allowed to submit the data for that employer. However, as with recordkeeping, responsibility for the completeness and accuracy of the data lies with the employer, not the third party.

Yes. Section 1904.30(b)(2) provides that employers can keep injury and illness records for all establishments at their headquarters or other central location. However, section 1904.30(b)(2) makes clear that this is only permitted when the employer can (1) transmit information about injuries and illnesses from the establishment to the central location within seven calendar days of receiving information that a recordable injury or illness has occurred, and (2) produce copies of the injury and illness forms when access to them is needed by a government representative, employee or former employee, or an employee representative, as required by sections 1904.35 and 40. Also, employers must physically post the OSHA 300A Annual Summary at each establishment where the employer maintains an OSHA form 300 from February 1st through April 30th each year per 1904.32(b)(6).

For more information, explore OSHA's Recordkeeping Requirements.

Employers may use 3rd parties to complete their injury and illness forms, but the employer is ultimately responsible for the content and accuracy of the forms. At the end of the calendar year, a company executive must certify that they have examined the OSHA 300 form and that they reasonably believe, based on their knowledge of the process by which the information was recorded, that the OSHA Form 300A annual summary is correct and complete.

For more information, explore OSHA's Recordkeeping Requirements.

Yes, if your enterprise or corporate office had ownership of or control over one or more establishments required to submit information under paragraph (a)(1) or (2) of this section (1904.41), then the enterprise or corporate office may collect and electronically submit the information for the establishment(s).

Yes, the employer may use a workers' compensation form or other form that does not contain all the required information, provided the form is supplemented to contain the missing information and the supplemented form is as readable and understandable as the OSHA 301 form and is completed using the same instructions as the OSHA 301 form.

For more information, explore OSHA's Recordkeeping Requirements.

You may only use a different form if it is an equivalent form. Under paragraph 1904.29(b)(4), an equivalent form is one that has the same information, is as readable and understandable, and is completed using the same instructions as the OSHA form it replaces. Under paragraph 1904.32(b)(2)(iii), if you use an equivalent form to replace the OSHA 300-A Annual Summary, it must also include the employee access and employer penalty statements found on the OSHA 300–A Summary form. Equivalent forms can be maintained in any file format (e.g., Excel, CSV) provided that these requirements are met. However, equivalent forms used as a substitute for the OSHA Form 300-A Annual Summary must also be certified and posted annually as required under paragraph 1904.32.

For more information, explore OSHA's Recordkeeping Requirements.

You may only use a different form if it is an equivalent form. Under paragraph 1904.29(b)(4), an equivalent form is one that has the same information, is as readable and understandable, and is completed using the same instructions as the OSHA form it replaces. Equivalent forms can be maintained in any file format (e.g., Excel, CSV) provided that these requirements are met.

For more information, explore OSHA's Recordkeeping Requirements.