Level 2 - Growing Your Program
The Safety and Health Programs Step-by-Step Guide is under development. The primary purpose of this field test is to obtain feedback on usefulness and how the worksheets can be improved. The content has not been fully reviewed or approved by OSHA and is subject to change.
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Level two will help you grow your safety and health program across the core elements. Level two includes activities and action steps to help employers monitor progress and analyze feedback to improve their safety and health program. Completing these steps will help you fine tune and trouble shoot your program and grow beyond the foundational level into a self-sustaining system where safety can ultimately drive the business environment itself (level three).
If you’ve already taken these actions, and your system is operating as a whole, level 3 is coming soon and will help establish safety as a core business value. If level 2 seems too advanced, see level 1.
Option 1: Explore by Step
Follow these 10 steps to help grow your program.
Option 2: Explore by Core Element
Scroll through the core elements below to find corresponding worksheets that can help you implement, assess, and improve your safety and health program. Not sure which element to start with? Users may find the following resource helpful when deciding.
Download the "Starting Your Journey" resource.
Download the "Continuing Your Journey" resource.
Management Leadership
SHP - Level 2 - Management Leadership
Communicate Your Commitment to a Safety and Health Program
Assess, change, and communicate your safety and health policy:
- Assess whether your actions reflect your policy.
- Make sure managers take visible actions to communicate commitment to safety and health.
Plan for Continuous Improvement
Plan for continuous improvement:
- Review information from program activities to identify and priorities areas of concern.
- Revise or set new goals.
Create an Action Plan and Communicate Goals
Create a plan to achieve your safety and health goals:
- Develop an action plan for achieving your goals.
- Communicate your goals and plan.
Expect Performance
Advance roles and responsibilities to support program success:
- Interview people to find out successes and obstacles in fulfilling program roles.
- Update and expand roles and responsibilities.
Worker Participation
SHP - Level 2 - Worker Participation
Strengthen Worker Participation
Find ways to ensure meaningful participation of workers in the program:
- Assess the current state of worker participation.
- Complete an activity to assess worker participation.
Opportunities for Worker Participation
Find ways for workers to help implement and improve the program:
- Choose activities workers can take part in right away.
- Describe activities, when it will start, and resources needed.
Remove Barriers to Participation
Find barriers to participation and ways to overcome them:
- Learn why workers hesitate to participate.
- Find ways to remove barriers.
- Follow up to ensure identified barriers have been addressed.
Hazard Identification and Assessment
SHP - Level 2 - Hazard Identification and Assessment
Implement Inspections and Identify Other Sources of Information
Improve your ability to identify workplace hazards:
- Go beyond easy-to-find sources of hazard information.
- Identify the hazard identification processes in use now.
- Complete an activity to identify new hazard identification processes and needed improvements.
Improve Your Incident Investigation Process
Update and improve your incident investigation process:
- Identify and act on opportunities to improve the incident investigation process.
- Challenge common assumption about how and why incidents happen.
- Complete a self-assessment survey activity with workers on why incidents happen.
Analyze Near Misses
Learn from experiences with close calls and near misses:
- Encourage workers to report all close calls.
- Analyze close calls and near misses that occur.
- Use insights from this analysis to improve the way you manage safety and health risks.
Anticipate Hazards Associated with Nonroutine Situations
Understand the hazards of rare and nonroutine jobs and situations:
- Use in depth processes to identify nonroutine tasks that pose risks to workers.
- Complete an activity to identify nonroutine tasks through toolbox talks.
Hazard Prevention and Control
SHP - Level 2 - Hazard Prevention and Control
Prioritize Hazards and Select Controls
Improve hazard control:
- Begin prioritizing and controlling hazards together as part of an overall process of continual improvement.
- Continue to prioritize identified hazards for control.
- Match control options to the level of risk posed by the hazards.
- Brainstorm and select controls.
Update and Improve Your Emergency Action Plan
Prepare for, and practice response to emergencies:
- Conduct "what-if" and job hazard analyses to better understand potential emergencies.
- Include potential emergencies from activities of contractors and temporary personnel in the plan.
- Make sure all workers are trained and equipped to respond to emergencies.
- Regularly test the plan and inspect associated controls.
Update and Implement Your Hazard Control Plan
Keep your hazard control plan updated and effective:
- Continue to add selected controls to your plan.
- Continue implementing the plan according to prioritized hazards.
- Keep the plan updated to reflect changes in the workplace.
- Track tasks needed to implement controls.
Confirm That Controls Are Effective
Evaluate control effectiveness and monitor controls:
- With workers, conduct observations and inspections to evaluate control effectiveness.
- Set up a formal system to identify and monitor controls that have degraded.
Education and Training
SHP - Level 2 - Education and Training
Evaluate Your Training Plan
Update your training plan:
- Update your training needs assessment to reflect workplace changes.
- Strengthen worker participation in training development and delivery.
Program Evaluation and Improvement
SHP - Level 2 - Program Evaluation
Track Progress Toward Program Goals
Track progress toward your program goals.
- Improve your suite of metrics with leading indicators.
- Identify and remove obstacles to improving program performance.
- Make sure people at all levels are fulfilling their roles and responsibilities.
- Update your indicators of program performance.
Evaluate Across the Program Elements
Look across elements to improve the program:
- Use data you are collecting to spot patterns or trends.
- Consider how shortcomings and improvements in each element can affect other elements and the program as a whole.
- Make program evaluation routine.
- Improve interaction across program elements.
Communication and Coordination for Host Employers, Contractors, and Staffing Agencies
SHP - Level 2 - Communication and Coordination
Formalize your Communication and Coordination Plans
Improve your communication and coordination with contractors and staffing agencies:
- Evaluate your current communication and coordination plans.
- Formalize your approach to managing contractor/staffing agency activities.
- Develop a contractor guide.