Injury Tracking Application

Frequently Asked Questions

Account Access

To create an ITA account, go to the Injury Tracking Application Login page and select the Create an ITA Account link that is right below the Injury Tracking Application banner. Follow the instructions from there. You cannot access ITA without an active Login.gov account. Your ITA account needs to use the same email address as your Login.gov account. The steps to create an ITA account and connect it to a Login.gov account are explained in the Create an ITA Account. You can also watch our How To Video, which covers the account creation process.

OSHA does not send out notifications to establishments to report injury and illness data (i.e., required data from the Form 300A Summary of Work-Related Injuries and Illnesses, Form 300 Log of Work-Related Injuries and Illnesses, and Form 301 Injury and Illness Incident Report).

YOU MUST submit 300A data if your establishment meets one of the following criteria:

YOU MUST also submit 300/301 data if your establishment(s) has 100 or more employees and is in an industry listed in Appendix B to Subpart E of 29 CFR Part 1904.

You can also use the ITA Coverage Application to help determine if your establishment is required to submit this data.

If your establishment meets the industry and size reporting criteria, you must create a Login.gov account and then an ITA account using the same email address. Once you create your accounts in Login.gov and the ITA, you can submit your injury and illness data on an annual basis. The data are due each year by March 2nd.

To provide an ITA account holder access to your establishment data, follow these steps:

  1. Ensure each person has already created their own Login.gov account and an ITA account.
  2. Login to the ITA and select "View Establishment List"
  3. Select on the establishment name link
  4. Then select "Assign User"
  5. Enter the e-mail address of the ITA account holder you want to have access
  6. Select the dropdown under "User Role"
  7. Select either ITA Establishment User or ITA Establishment Admin
  8. Select Save

An "ITA Establishment User" can edit the establishment data AND add, edit, and submit injury and illness data for that establishment.  
An "ITA Establishment Admin" can perform the same functions AND assign additional users to that establishment.

If establishments need to be transferred to a new user, please submit a Help Request Form, select the "Assign Establishments to another user" topic and provide the previous submitter's email address. The ITA Help Desk will then make the reassignment.

No, an email address can only be associated with one account in ITA. However, if you submit data on behalf of multiple companies, you can use your one account to create the establishments for each company. There is a field in the "Establishment" form where you can identify the company to which the establishment belongs.

A password must contain at least eight characters and three of the following four-character types:  
Upper case letters; lower case letters; numbers; punctuation.

Login.gov

Yes. You cannot access ITA without an active Login.gov account. The steps to create a Login.gov account are explained in Create a Login.gov Account job aid. Your Login.gov and ITA account must use the same email address.

You do NOT need to create a new ITA account to submit injury and illness data if you already have one. However, you do need to create a Login.gov account if you do not already have one. Select the “Sign in with Login.gov” link from the ITA login page and follow the directions in the Create a Login.gov Account Job Aid. Be sure to use the same e-mail address for the Login.gov account as you use for your ITA account.

That is an issue for Login.gov to address. The Login.gov Contact us page has a Help Center and a Contact us page.

That is an issue for Login.gov to address. The Login.gov Contact us page has FAQs and a form to submit a help ticket.

Do one of the following: 1) Clear your browser history; or 2) Use "New Incognito window" via Google Chrome or 3) Use "New InPrivate window" via Microsoft Edge to Login. If none of these methods work, please submit a Help Request Form.

NAICS Codes

No, you must provide a valid 6-digit 2012, 2017, or 2022 NAICS code. Choose the code that represents the activity that generates the most revenue for your establishment and/or has the most employees, whichever is more applicable to your business. Visit census.gov/naics/ for help finding your establishment's code.

The drop-down choices are the examples provided from the NAICS manual. The ITA only captures the code itself (i.e., the number), it does not capture the text behind the code. Choose the option associated with the code that most closely represents the activity that generates the most revenue for your establishment and/or that has the most employees, whichever is more applicable to your business.

Establishments can re-assign their establishment's NAICS code to a 2017 or 2022 code if applicable. Review the 2017 and/or 2022 NAICS codes to determine if a new NAICS code is available that more closely represents the activity that generates the most revenue for your establishment and/or has the most employees, whichever is more applicable to the business.

The list of selected high-risk industries in Appendix B is based on 2012 NAICS codes. The fact that a NAICS code for a given industry has changed since 2012 does not change its reporting status. For example, under the 2012 coding system, Department Stores are classified as NAICS 4521, and other General Merchandise Stores are classified as NAICS 4529.

CSV Files

No. You only have to provide the data using one of those methods.

  • If you are submitting data for only a few establishments, using the web forms is easier and faster than uploading CSV files. If you have already provided your establishment information for a previous year, select "View Establishment List," select the link of the already-entered establishment, select "Add 300A Data", and provide the new data via the web form. If you have cases to submit from your OSHA Form 300 Log and OSHA Form 301 Incident Report, select the Add or Edit 300/301 Data and enter the case information. Once you have entered and saved your data, select the Submit Data button to finish your submission.
  • If you are submitting data for many establishments, it will save time to submit this data via a CSV batch upload or an Application Programming Interface (API). See OSHA's job aids on the Injury Reporting page for instructions on using the CSV batch upload or API option.

When working in Excel, follow these steps to fix the ZIPs with leading zeroes. Be aware that if you open the file with Excel again, it will strip the zeroes again and you will need to repeat these steps and save it as a last step.

  1. Select the header on the ZIP field to highlight the column
  2. Change the formatting of the highlighted column using one of the following options:
    1. On the "Home" tab, under the "Number" group, click the dropdown menu and select "More number formats"; or
    2. Right click on the highlighted column and select Format Cells
  3. Under the Number category, select "Special"
  4. Choose ZIP Code
  5. Save the file
  6. Resubmit the file

On a personal computer (PC), you can also edit the file with the Notepad application (right click on the file and choose the "Open with…" feature). Notepad will not strip the zeroes.

No. The system will reject the CSV file if decimals or commas in any of the number fields are used. Only enter whole numbers without any commas.

If your file defaults to including decimals, follow these steps:

  • Select the letter header (e.g., Column "D") at the top of the column to highlight the entire column
  • Right click and select Format Cells
  • Select Number
  • Enter 0 (zero) in the box next to "Decimal places"
  • Select OK

No, the system will reject a file if there are decimals in any of the number fields. The format must be the same as the 300A CSV template file or the 300/301 CSV template file located under the "How To" section on the main ITA webpage.

Note: If you are submitting data for just one or a few establishments, it is much easier to enter the data manually by selecting the "Create Establishment" button and filling out the web forms rather than trying to create and upload a CSV file. If you have already provided your establishment information for a previous collection(s), you only need to select "View establishment list," select the already entered establishment and provide the new data.

300A ITA Submission and Technical Issues

To correspond with the new requirements for establishments with 100 or more employees to submit certain employee injury and illness data from the Form 300 and 301 through the ITA, the ITA has updated its size categories for the 300A form as well. Modify your establishment size information in your CSV file to reflect one of the new categories listed below:

  • Enter 1 if the establishment has < 20 employees
  • Enter 21 if the establishment has 20-99 employees
  • Enter 22 if the establishment has 100-249 employees
  • Enter 3 if the establishment has 250+ employees

The most common errors that prevent a 300A CSV file from being accepted are:

  • Including decimals in the annual_average_employees and total_hours_worked fields.
    • Only enter integers for any of the number fields (e.g., 1000.00 should be 1000)
    • Do not include commas in your numbers (e.g., 1,000 should be 1000)
  • Including a dash in the ein_number field.
    • Format your EIN as XXXXXXXXX, not as XX-XXXXXXX.
  • Using duplicate establishment names.
    • Each establishment name must be unique.
  • Null entries in required fields.
  • Using text or multiple digits in the coded fields.

There are three (3) fields from the Form 300A that require codes for successful submission to the ITA:

  • size
    • Enter 1 if the establishment has < 20 employees
    • Enter 21 if the establishment has 20-99 employees
    • Enter 22 if the establishment has 100-249 employees
    • Enter 3 if the establishment has 250+ employees
  • establishment_type
    • Enter 1 if the establishment is not a government entity
    • Enter 2 if the establishment is a State Government entity
    • Enter 3 if the establishment is a Local Government entity
  • no_injuries_illnesses
    • Enter 1 if the establishment had injuries or illnesses
    • Enter 2 if the establishment did not have injuries or illnesses
300/301 ITA Submission and Technical Issues

No. You are required to submit all of the information from the forms except the following: Employee name (column B) of the Form 300 Log; and Employee name (field 1), employee address (field 2), name of physician or other health care professional (field 6), and facility name and address if treatment was given away from the worksite (field 7) of the Form 301 Incident Report.

When electronically submitting Form 300 and 301 data to the ITA, establishments should not include the following information:

  • Names
  • Social Security numbers
  • Telephone numbers
  • Home addresses
  • Email addresses
  • Healthcare provider information

Establishments should review Form 300 Log and Form 301 Incident Reports and remove non-mandatory information that could reasonably be expected to identify individuals from the narrative fields before submitting them to the ITA.

No. You only need to submit data from your Forms 300 and 301 if:

  1. your establishment had 100 or more employees at any time during the previous calendar year, and
  2. your establishment is classified in an industry listed in Appendix B to Subpart E of 29 CFR Part 1904. Appendix B includes a list of industries with elevated injury and illness rates.

Check OSHA's ITA Coverage Application to determine whether you have to comply with these new requirements. Establishments that meet the submission requirements and are located in states with their own occupational safety and health programs (i.e., State Plans) are also required to submit data under this rule.

All the establishments required to submit information from their OSHA Form 300 Log and OSHA Form 301 Incident Report to OSHA are also required to submit information from their OSHA Form 300A Annual Summary.

OSHA will protect worker privacy by taking the following steps with data submitted through the ITA:

  • OSHA will not collect worker names or addresses;
  • OSHA will remind employers not to submit information that could directly identify workers, such as names, Social Security numbers, addresses, telephone numbers, etc.;
  • OSHA will automatically convert all birth dates to age upon submission through the ITA and discard birth date data;
  • OSHA will not make publicly available ITA data it receives concerning employee age, gender, date hired, and whether the worker was treated in an emergency room and/or hospitalized overnight as an inpatient;
  • OSHA will use automated information technology and some manual review to detect and remove remaining information that could reasonably be expected to identify an individual directly.

OSHA estimates approximately 50,000 establishments will be required to submit their case-specific injury and illness data. OSHA estimates these establishments will submit information on approximately 750,000 injury and illness cases annually. Focusing the requirements on establishments with 100 or more employees in higher hazard industries means that fewer than one percent of establishments in the country will submit additional data, but the injury and illness data submitted by those establishments will comprise nearly 30% of all reportable occupational injuries and illnesses.

Although OSHA expects employers to report gender data when they are available, in 2024 the ITA will not reject submissions if an employer submits OSHA Form 301 data without completing Field 5 (Male/Female). This is to account for circumstances when an employer is recording a gender other than male or female (such as non-binary), as well as "privacy case" circumstances. OSHA is currently considering changes to allow for other responses to the OSHA Form 301 and ITA field to address these circumstances.

If the incident_outcome = 3 (which means that it is a job transfer or restricted work activity case), then there needs to be a positive number listed in the variable djtr_num_tr which is the number of days of job transfer or restriction. Blanks and zeros will cause the line to fail. If the incident_outcome = 2 (which means the case incurred days away from work) then there could be a zero in djtr_num_tr, if the person was away from work but had zero days in job transfer or restriction status.

The establishment name must be exactly the same on your 300A and 300/301 submission. First, check that the establishment name in the 300/301 data matches an existing establishment name with 300A data. If the establishment name matches, next check to see if the establishment name ends with a period ("."), such as "Inc." If the establishment name ends with a period, then delete the period. The easiest way to do so is in the "Edit Establishment" page. You can also do this using the CSV upload of 300A data. Then try reuploading your data.

The system is incorrectly providing this text for all entries in the ITA web form. However, the system is accurately storing the Date of Hire that appears in the ITA field. OSHA recognizes this text may cause confusion and does not plan to take any enforcement action based on incorrect Date of Hire submission. Please disregard this text on the ITA web form. If the Date of Hire shown is incorrect, please delete the case and re-enter the case with the correct Date of Hire.

OSHA is aware of issues related to the ITA field Date of Birth. Please enter the information for Date of Birth that is true and correct to the best of your knowledge and belief and disregard the calculated age. ITA is currently unable to calculate correct age information, and the year of birth may be manipulated by the system during the submission process. OSHA is aware that inaccurate information may be submitted through the ITA as a result of these technical issues and does not plan to use this inaccurate information from 2023 data submissions or take enforcement action based on incorrect age data submissions.

General Reporting Requirements

YOU MUST submit 300A data if your establishment meets one of the following criteria:

YOU MUST also submit 300/301 data if your establishment(s) has 100 or more employees and is in an industry listed in Appendix B to Subpart E of 29 CFR Part 1904.

You can also use the ITA Coverage Application to help determine if your establishment is required to submit this data.

No, OSHA does not have this information. 29 CFR 1904.33 requires employers to save the OSHA 300 Log, the privacy case list (if one exists), the annual summary, and the OSHA 301 Incident Report forms for five (5) consecutive years following the end of the calendar year that these records cover. 29 CFR 1904.29(b)(5) allows employers to keep records on a computer, if the computer can produce equivalent forms when they are needed, as described under Sections 1904.35 and 1904.40.

You must submit detailed information about each recordable injury and illness that was entered on your previous calendar year's OSHA 300 and 301 Forms, in addition to information from your Form 300A Annual Summary. The OSHA 300 and 301 Form data required to be submitted through the ITA includes the date, physical location, and severity of the injury or illness; details about the worker who was injured; and details about how the injury or illness occurred.

There are two main categories of benefits for worker safety and health: 1) benefits through use of the data by OSHA; and 2) benefits through use of the data by other interested parties.

  • Benefits to OSHA: Access to establishment-specific, case-specific injury and illness data will help the agency identify establishments with specific hazards. This will enable the agency to interact directly with these establishments through enforcement and/or outreach activities to address and abate the hazards. These same data will allow OSHA to better analyze injury trends related to specific industries, processes, or hazards.
  • Benefits to interested parties: Public access to establishment-specific, case-specific injury and illness data will allow employers, employees, potential employees, employee representatives, customers, potential customers, and the general public to make more informed decisions about workplace safety and health at a given establishment. In addition, researchers will be better able to identify patterns of injuries, illnesses, and hazardous conditions in workplaces. OSHA believes that this access will ultimately result in the reduction of occupational injuries and illnesses.

Yes, OSHA will make most of the data submitted through the ITA available to the public. We will withhold from publication the information on worker age, gender, date hired, and whether the worker was treated in an emergency room and/or admitted to a hospital as an inpatient. OSHA will use automated information technology, as well as some manual review, to detect and remove any remaining information that could reasonably be expected to identify individuals directly.

You are not required to submit updated information to the ITA after your original submission, but you may do so if you wish. Note that you are required to update your OSHA Form 300 to reflect the new information, even though you are not required to submit additional information to the ITA. To edit the data in ITA, follow these steps:

  1. Login to the ITA and select View Establishment List;
  2. Select the establishment name link of the facility you want to edit;
  3. Select Edit 300A Data and edit data as applicable;
  4. If relevant to your establishment, select the Add 300/301 Data button, and add additional cases as needed;
  5. Re-submit the data.

You can start submitting your 2023 injury and illness data on January 2, 2024. The due date to complete this submission is March 2, 2024. The submission requirement is annual and you must complete the submission of the previous year's injury and illness data by March 2 of each year.

Yes, the ITA will accept your injury and illness data through the end of the calendar year (December 31). You must electronically submit the data if you are required to do so. OSHA does not accept submissions through the mail or via email.

No. If you no longer own the establishment, you are not required to submit injury and illness data for that establishment. Only the current owner is required to submit data for the portion of the year that they owned the establishment.

Yes, establishments that meet the size and industry reporting criteria must report their Form 300A data even if they experienced no recordable injuries or illnesses during the reference year. Those establishments would report zeroes for their injury and illness counts.

No. If the establishment is permanently closed, you do not have to submit the injury and illness data. For example, an establishment that permanently closed at the end of 2023 does not have to submit the 2023 data in 2024. Similarly, an establishment that permanently closed in 2024 before the 2024 submission deadline does not have to submit the 2023 data in 2024.

The electronic reporting requirements are based on the size of the establishment, not the firm. The OSHA injury and illness records are maintained at the establishment level. An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments. To determine if you need to provide OSHA with the required data for an establishment, you need to determine the establishment's peak employment during the last calendar year. Each individual employed in the establishment at any time during the calendar year counts as one employee, including full-time, part-time, seasonal, and temporary workers.

The electronic reporting requirements are based on the industry classification of the establishment, not the industry classification of the firm. An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments.

The recording and reporting requirements of 29 CFR Part 1904 are establishment-based. Under most circumstances, a campus is a single physical location and considered as a single establishment. Under limited conditions, you may consider two or more separate facilities that share a single location to be separate establishments. You may divide one location into two or more establishments only when: 1) each facility represents a distinctly separate business; 2) each facility is engaged in a different economic activity; 3) no one industry description applies to the joint activities of the establishments; and 4) separate reports are routinely prepared for each establishment concerning each establishment's number of employees, employee wage and salary rates, sales or receipts, and other business information.

A firm with more than one establishment must submit establishment-specific injury and illness data for each establishment that meets the size and industry reporting criteria. These data may be submitted using one ITA account. The ITA system allows users to upload a CSV file to process multiple establishments at the same time. It is important to note that the electronic reporting requirements are for data at the establishment level, not the firm level. An establishment is defined as a single physical location where business is conducted or where services or industrial operations are performed. A firm may be comprised of one or more establishments. The submitted data must be specific for each individual establishment.

Yes, just as a third party is allowed to maintain an employer's injury and illness records, a third party is allowed to submit the data for that employer. However, as with recordkeeping, responsibility for the completeness and accuracy of the data lies with the employer, not the third party.

No. OSHA has provided a secure website for the electronic submission of information. The website includes web forms for direct data entry and instructions for other means of submission (e.g., CSV file uploads).

Yes, you do need to provide both agencies with the required data through their separate collection vehicles. OSHA and the BLS are working to minimize the burden on employers that are required to respond to both data collections. Reporting your data to OSHA does not satisfy your requirement if you have also been notified to report to the BLS Survey of Occupational Injuries and Illnesses (SOII). However, if you have already reported your data to OSHA, you can use your OSHA ID number from that reporting to automatically transfer the data that you have reported to OSHA into the BLS SOII collection application. To do so, use the credentials that BLS sent to you to log on to the SOII Internet Data Collection Facility. Once logged on, follow the instructions when asked to enter your OSHA ID to transfer your data from OSHA to BLS. Depending on the injuries and illnesses at your establishment, you may be required to report additional details to the BLS SOII. For more information regarding reporting to the BLS SOII, see the BLS Information for Respondents page or contact BLS.

No, federal agencies do not have to comply with section 29 CFR 1904.41. However, federal agencies must comply with 29 CFR 1960.72(a) by electronically submitting all information included on their agency's previous year's occupational injury and illness recordkeeping forms, following instructions provided by OSHA's Office of Federal Agency Programs.

Most State Plans have identical requirements for private sector (non-state or local government) employers to submit 300A and 300/301 data to Federal OSHA through the ITA. Regardless of whether you are in a State Plan or covered by Federal OSHA:

YOU MUST submit 300A data if your establishment meets one of the following criteria:

YOU MUST also submit 300/301 data if your establishment(s) has 100 or more employees and is in an industry listed in Appendix B to Subpart E of 29 CFR Part 1904.

Certain State Plans (currently Oregon and Minnesota) require additional private sector establishments to submit 300A and 300/301 data. Private sector employers in these State Plans should contact their State Plan for guidance about what is required to be submitted.

State and local government employers covered by a State Plan may be required to submit 300A and 300/301 data and should also contact their State Plan for guidance about what is required to be submitted.

No. The OSHA Injury Tracking Application (ITA) only allows submission and editing of the last year’s injury and illness data (i.e., 2023 submissions in 2024). There is no mechanism to submit or edit data for years prior to last year.

The ITA does not have a print submission button. You should receive an email saying submission was successful that can be saved for your records. In addition, you can print your screen. To do this, click the “Print Screen” button on your computer (PrtSc). It is on the upper-right side of most keyboards, or next to the Space Bar on some computers. This feature will copy an image of your entire screen to your clipboard. Then hit Ctrl and V to paste it into a document.

If you do not have any cases of work-related injuries or illnesses on your 300 Log, YOU MUST still submit 300A data indicating there were no cases. However, YOU DO NOT have to submit 300/301 data if you did not have any cases reported in your 300A data.

Help Request Form

You can submit your question to our help desk through the Help Request Form. When submitting your question, please select the most appropriate "Topic" to get the quickest response.