Software used to generate Equivalent OSHA Forms 300 and 300A

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

April 29, 2025

Lauren Mink, CEM
Veoci, Inc.
195 Church Street, 14th Floor
New Haven, CT 06510

Dear Ms. Mink:

Thank you for your letter to the Occupational Safety and Health Administration (OSHA) regarding the recordkeeping regulation contained in 29 CFR Part 1904 – Recording and Reporting Occupational Injuries and Illnesses. Specifically, you request clarification concerning the acceptability of documents generated by software to be used as a substitute for the OSHA recordkeeping forms.

Compliance with the access provisions when using a software application containing the records

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

July 27, 2018

Eric Weinberger
133 Norwood Ave
Asheville, NC 28804

Dear Mr. Weinberger:

Recording criteria for cases involving workers from a temporary help service, employee leasing service, or personnel supply service.

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

June 23, 2003

Mr. Edwin G. Foulke, Jr.
Jackson Lewis LLP
2100 Landmark Building
301 North Main Street
Greenville, SC 29601-2122

Dear Mr. Foulke:

The Requirements of Submitting OSHA's Recordkeeping Forms to the United States Department of Labor/OSHA

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

August 13, 2012

Naohisa Inoue
Miami Dophins
Assistant Athletic Trainer
7500 S.W. 30th Street
Davie, FL 33314

Dear Mr. Inoue:

How to maintain logs for employees across multiple locations.

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

June 25, 2015

Feliza Guerrero
Excel Building Services
1061 Serpentine Lane
Suite H
Pleasanton, CA 94566

Dear Ms. Guerrero:

Clarification of Employer's Continuing Obligation To Make and Maintain an Accurate Record of Each Recordable Injury and Illness

  • Publication Date:
  • Publication Type:
  • Fed Register #:
    80:45116-45131
  • Title:
[Federal Register Volume 80, Number 145 (Wednesday, July 29, 2015)][Proposed Rules]
[Pages 45116-45131]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-18003]


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DEPARTMENT OF LABOR

Occupational Safety and Health Administration

29 CFR part 1904

[Docket No.

Clarification of Employer's Continuing Obligation To Make and Maintain an Accurate Record of Each Recordable Injury and Illness

  • Publication Date:
  • Publication Type:
  • Fed Register #:
    81:91792-91810
  • Title:
  [Federal Register Volume 81, Number 243 (Monday, December 19, 2016)]
  [Rules and Regulations]
  [Pages 91792-91810]
  From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
  [FR Doc No: 2016-30410]


  -----------------------------------------------------------------------

  DEPARTMENT OF LABOR

  Occupational Safety and Health Administration

  29 CFR Part 1904

  [Docket No.

Clarification of Employer's Continuing Obligation To Make and Maintain an Accurate Record of Each Recordable Injury and Illness

  • Publication Date:
  • Publication Type:
  • Fed Register #:
    82:20548-20549
  • Title:
  [Federal Register Volume 82, Number 84 (Wednesday, May 3, 2017)]
  [Rules and Regulations]
  [Pages 20548-20549]
  From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
  [FR Doc No: 2017-08754]


  =======================================================================
  -----------------------------------------------------------------------

  DEPARTMENT OF LABOR

  Occupational Safety and Health Administration

  29 CFR Part 1904

  [Docket No.