Software used to generate Equivalent OSHA Forms 300 and 300A

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

April 29, 2025

Lauren Mink, CEM
Veoci, Inc.
195 Church Street, 14th Floor
New Haven, CT 06510

Dear Ms. Mink:

Thank you for your letter to the Occupational Safety and Health Administration (OSHA) regarding the recordkeeping regulation contained in 29 CFR Part 1904 – Recording and Reporting Occupational Injuries and Illnesses. Specifically, you request clarification concerning the acceptability of documents generated by software to be used as a substitute for the OSHA recordkeeping forms.

Worker Walkaround Representative Designation Process; Final Rule

  • Publication Date:
  • Publication Type:
  • Fed Register #:
    89:22558-22601
  • Title:
    Worker Walkaround Representative Designation Process; Final Rule 
    [Federal Register Volume 89, Number 63 (Monday, April 1, 2024)]
    [Rules and Regulations]
    [Pages 22558-22601]
    From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
    [FR Doc No: 2024-06572]
    
    
    
        
    Vol. 89
    
    Monday,
    
    No.

How does an employer inform each employee on how he or she is to report an injury or illness?

Frequently Asked Questions

Question: How does an employer inform each employee on how he or she is to report an injury or illness?

Answer:

Employers are required to let employees know how and when to report work-related injuries and illnesses. This means that the employer must set up a way for the employees to report work-related injuries and illnesses and tell its employees how to use it. The Recordkeeping rule does not specify how the employer must accomplish these objectives, so employers have flexibility to set up systems that are appropriate to their workplace. The size of the workforce, employee's language proficiency and literacy levels, the workplace culture, and other factors will determine what will be effective for any particular workplace.

Interim Enforcement Procedures for New Recordkeeping Requirements Under 29 CFR 1904.35

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

To the extent the guidance in this memorandum conflicts with the October 11, 2018 memorandum that provides further guidance on the

Employer Safety Incentive and Disincentive Policies and Practices

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA's interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA's website at https://www.osha.gov.

MAR 12 2012

Federal Program Change Summary Reports:

Final Rule to Improve Tracking of Workplace Injuries and Illnesses

Federal CFR:
FR Standard Date: 05/12/2016
Adoption Required - Yes
Intention Required - Yes