DEPARTMENT OF THE ARMY
DEPARTMENT OF LABOR
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION
The partners to this Agreement are:
- The U.S. Department of Labor, Occupational Safety and Health Administration (OSHA)
- The U.S. Department of the Army (Army).
In the fall of 2003, the Army approached OSHA with a desire to use a proactive approach to aggressively improve Army civilian workforce safety and health at their installations. The Army recognized that OSHA had valuable expertise in workplace safety and health, and could offer useful tools, such as participation in the Voluntary Protection Programs (VPP), and OSHA Challenge, to help achieve the goal of improved safety and health at Army Installations.
In return, OSHA recognized that a partnership with the Army allows the partners to focus on a diverse spectrum of workplace safety and health management system processes, hazards, challenges, and best practices. OSHA also recognized that it could share knowledge gained from an Army Partnership with its own staff, and with other employers and industries. Additionally, the lessons learned from the Partnership could be used to further improve safety and health at non-partner Army installations.
The Army and OSHA entered into their first Partnership Agreement on 15 October 2004. By continuing this relationship, the Army and OSHA formalize their commitment to continue improving safety and health by reducing occupational injuries and illnesses at Army Installations. This agreement supports the goals of the President's Safety, Health, and Return-to-Employment (SHARE) initiative.
This agreement in no way supersedes OSHA's authority with respect to Federal agencies under Executive Order 12196, nor will the partnership collect illness, injury or other data related to Soldiers in order to determine VPP status.
The Army and OSHA will work in partnership to accomplish the following goals:
- Reduce civilian and contractor workforce fatalities, injuries, and illnesses at each participating Army installation by at least 3% each year consistent with SHARE goals.
- Expand awareness of the value of effective safety and health management systems.
- Expand the Army's participation in VPP.
- Share best practices and successes with non-partner Army installations and others with similar safety and health issues or concerns.
- Convey civilian workforce safety and health best practices and injury/illness reduction lessons learned to Soldiers where appropriate.
The Partnership will achieve these goals using the strategies and measurements listed in Appendix A, thereby improving the safety and health environment so that OSHA, Army, and employees' representatives can work together to reduce illnesses and injuries on Army installations.
The Army and OSHA agree to work in partnership to improve safety and health performance at Army installations participating in the OSHA Strategic Partnership.
The Army agrees to:
- Identify Army installations to participate in the Partnership and VPP.
- Promote the establishment and/or improvement of safety and health management systems, and the integration of those systems into the overall business management system.
- Conduct employee surveys to measure levels of safety and health awareness.
- Identify and promote avenues for increased employee involvement in Safety and Occupational Health (SOH) management systems.
- Promote the benefits of VPP and support Partnership installations working towards OSHA VPP recognition.
- Support Army employees in the performance of activities similar to those performed by Special Governmental Employees (SGEs) participating in OSHA's SGE Program, such as participation on OSHA VPP Onsite Evaluation Teams.
- Support an overall workplace culture that values safety and health as a part of daily business operations.
- Share baseline and ongoing measurement data with OSHA developed in accordance with Appendix A.
- Solicit OSHA participation in Army-sponsored safety and health training events.
- Facilitate communication among all Army Partnership installations/sites to share best practices and lessons learned.
- Serve as the OSHA Challenge Administrator for the Army.
OSHA agrees to:
- Work cooperatively with the Army to provide safety and health information, technical assistance, and training (as resources allow), to facilitate improvements in safety and health management systems.
- Ensure that affected OSHA staff, including Compliance Assistance Specialists and Compliance Safety and Health Officers, is familiar with Partnership requirements and objectives, and encourage them to provide assistance as requested by the Army.
- As resources allow, participate in Army conferences and professional functions.
- Establish an OSHA partnership contact for each Partnership Army installation or organization to enhance the local working relationship between OSHA and the Army.
- Facilitate mentoring support between Partnership Army installations.
- Facilitate communication with participating OSHA field staff to resolve issues and share partnership results.
- Support Partnership goals through the use of OSHA Challenge, the SGE Program, and other cooperative strategies.
OSHA will offer the following benefits to participating Army installations:
- OSHA will maximize the resolution of complaints received against participating Army installations through the use of phone and fax consistent with OSHA's Field Instruction Reference Manual (FIRM) and Complaint Policies and Procedures Directive (CPL 02-00-140).
- OSHA will recognize Army achievements at participating installations in working toward the Partnership goals.
- For hazards not citable as serious, a notice will not be issued if the hazard is abated during any enforcement inspection.
- A six-month deferral from targeted enforcement inspections. For initial participating installations, the deferral shall begin with the effective date of the partnership (also referred to as the "kick-off visit"). Deferrals for additional installations shall begin on the date they are formally added to the Partnership.
OSHA will review, at least annually, documentation to determine whether partners are implementing the provisions of the OSP agreement. The documentation selected for review should relate to the goals, objectives, and stated measures of the OSP agreement as determined by the PMT. Examples include illness and injury data, VPP gap analyses, training course agendas, or results of self-audits. This verification will be performed offsite. Once an Army Partnership site has achieved VPP status, they will be removed from the Partnership. Army Partnership sites will remain subject to OSHA enforcement inspections and sanctions except as specified under Section V (Benefits) of this agreement.
A partnership Management Team (PMT) will facilitate the direction and management of the Partnership. The PMT will consist of the following Army and OSHA representatives:
- OSHA National Office representation from the Directorate of Cooperative and State Programs and the Directorate of Enforcement Programs.
- OSHA Regional and/or Area Office staff.
- Headquarters, Department of the Army representation; ordinarily this will be from the Office of the Deputy Assistant Secretary of the Army for Environment, Safety and Occupational Health.
- Army representation from installations participating in the Partnership.
The PMT will perform a variety of activities to facilitate the success of the Partnership, including:
- Determine Partnership procedures.
- Hold meetings and/or conference calls as circumstances require.
- Validate and prioritize Army sites/installations preparing for VPP recognition/participation for OSHA.
- Track, analyze, and share information on Partnership activities and results.
- Meet at least annually to jointly evaluate the effectiveness of the Partnership. The evaluation will be due annually on the effective date of the Partnership and will follow the written format listed in the Directive on OSHA Strategic Partnerships, Appendix C.
- Ensure that issues and concerns, as well as best practices and successes, are appropriately communicated.
This partnership does not preclude employees and/or employers from exercising any right provided under the OSH Act (or, for federal employees, 29 CFR1960), nor does it abrogate any responsibility to comply with rules and regulations adopted pursuant to the Act.
It is not anticipated that any funding will be transferred between OSHA and the Army as a result of this Partnership. Each Partner shall fund its own participation in this Partnership Agreement, and each Partner's participation shall be subject to the availability of appropriated funds.
This agreement will terminate 3 years from the later date of the signature of the Partners. Either the Army or OSHA may withdraw from participation in the Partnership prior to the established termination date by providing written notice of the intent to withdraw to the other Partner. The agreement will be terminated upon receipt of the written notice by the other Partner. Modification or amendments to this Agreement may be made at any time by written Agreement of the Partners.
- Edwin G. Foulke, Jr.
- Assistant Secretary of Labor,
- Occupational Safety and Health
- Keith E. Eastin
- Assistant Secretary of the Army
- (Installations and Environment)
- Designated Agency Safety and Health Official
Appendix A - Goals, Strategies, and Objectives
|1) Reduce civilian & contractor workforce fatalities, injuries, and illness at participating Army installations by at least 3% per year consistent with SHARE goals.||a) Identify top injury, illness and fatality causal factors at each OSPP installation through review of injury/illness data and other supporting documentation. b) Develop a protocol to address top causal factors, hazard identification, and hazard abatement.||i) Total Case Incidence Rate (TCIR). ii) The Days Away, Restricted, Transferred Case Incidence Rate (DART). iii) Number of civilian or contractor fatalities compared to the OSP baseline. iv) Number and analysis of near-misses.|
|2) Expand awareness of the value of effective safety and health management systems.||a) Complete a baseline assessment for each installation using OSHA's Challenge tool and/or the VPP Gap Analysis tool developed by the DoD VPPCX. b) Conduct employee awareness surveys (baseline and after one year). c) Expand and improve tools to promote safety & health and share best practices (i.e., VPP website, meetings, etc. d) Increase training/events to promote safety & health.||i) Number of sites completing baseline assessments. ii) Number/percentage of sites using OSHA Challenge and the data reflecting the status of their participation. iii) Level of safety awareness as rated by employee surveys.|
|3) Expand the Army's participation in VPP||a) Facilitate the use of mentors to help participating sites to achieve VPP status. b) Use the OSHA Challenge tool and/or the DoD VPPCX VPP Gap Analysis Tool to identify areas for improvement at participating sites and track progress towards achieving VPP recognition.||i) Number or percent of sites using mentors. ii) Number/percent of sites/installations who have applied for or been approved to VPP. iii) Number of employees covered at sites participating in VPP.|
|4) Share best practices and successes with other Army installations and similar worksites in other industries.||a) Use OSHA and DoD VPPCX websites to highlight best practices and successes. b) Develop and/or expand internal methods for Army to share best practices and successes with non-participating Army installations.||i) Number of best practices and successes identified and/or posted on the web. ii) Number/percent of non-partner Army sites incorporating best practices at their installations. iii) Web hits on the DoD VPPCX website.|
|5) Convey civilian workforce safety & health best practices and injury/illness reduction lessons learned with Soldiers where appropriate.||a) Use DoD VPPCX website and Army newsletters to promote best practices.||i) Number of best practices identified and shared. ii) Number of newsletter articles generated. iii) Summary of feedback from DoD VPPCX website.|
Army Partnership Installations/Organizations/Sites
Working Towards VPP Recognition/Participation
|OSHA Region||Army Installation|
|9||Sierra Army Depot, CA|