Regulations

Coronavirus Illustration | Photo: CDC

Recording workplace exposures to COVID-19

OSHA recordkeeping requirements mandate covered employers record certain work-related injuries and illnesses on their OSHA 300 log (29 CFR Part 1904).

COVID-19 can be a recordable illness if a worker is infected as a result of performing their work-related duties. However, employers are only responsible for recording cases of COVID-19 if all of the following are true:

  1. The case is a confirmed case of COVID-19 (see CDC information on persons under investigation and presumptive positive and laboratory-confirmed cases of COVID-19);
  2. The case is work-related (as defined by 29 CFR 1904.5); and
  3. The case involves one or more of the general recording criteria set forth in 29 CFR 1904.7 (e.g., medical treatment beyond first aid, days away from work).

Employers should also consult OSHA's enforcement memos for recording cases of COVID-19, effective through May 25, 2020 and beginning on May 26, 2020.

Visit OSHA's Injury and Illness Recordkeeping and Reporting Requirements page for more information.

This section highlights OSHA standards and directives (instructions for compliance officers) and other related information that may apply to worker exposure to the novel coronavirus, SARS-CoV-2, that causes Coronavirus Disease 2019 (COVID-19).

OSHA requirements apply to preventing occupational exposure to SARS-CoV-2. Among the most relevant are:

  • OSHA's Personal Protective Equipment (PPE) standards (in general industry, 29 CFR 1910 Subpart I), and, in construction, 29 CFR 1926 Subpart E), which require that a PPE hazard assessment be conducted to assess workplace hazards, and that PPE, such as respiratory protection, be used when necessary.
    • When respirators are necessary to protect workers, employers must implement a comprehensive respiratory protection program in accordance with the Respiratory Protection standard (29 CFR 1910.134).
  • The General Duty Clause, Section 5(a)(1) of the Occupational Safety and Health (OSH) Act of 1970, 29 USC 654(a)(1), which requires employers to furnish to each worker "employment and a place of employment, which are free from recognized hazards that are causing or are likely to cause death or serious physical harm."

OSHA's Bloodborne Pathogens standard (29 CFR 1910.1030) applies to occupational exposure to human blood and other potentially infectious materials that typically do not include respiratory secretions that may contain SARS-CoV-2 (unless visible blood is present). However, the provisions of the standard offer a framework that may help control some sources of the virus, including exposures to body fluids (e.g., respiratory secretions) not covered by the standard.

State Standards

There are 28 OSHA-approved State Plans, operating statewide occupational safety and health programs. State Plans are required to have standards and enforcement programs that are at least as effective as OSHA's and may have different or more stringent requirements.

The California Division of Occupational Safety and Health (Cal/OSHA) Aerosol Transmissible Diseases (ATD) standard is aimed at preventing worker illness from infectious diseases that can be transmitted by inhaling air that contains viruses (including SARS-CoV-2), bacteria or other disease-causing organisms. While the Cal/OSHA ATD standard is only mandatory for certain healthcare employers in California, it may provide useful guidance for protecting other workers exposed to SARS-CoV-2.

Employers must also protect their workers from exposure to hazardous chemicals used for cleaning and disinfection. Employers should be aware that common sanitizers and sterilizers could contain hazardous chemicals. Where workers are exposed to hazardous chemicals, employers must comply with OSHA's Hazard Communication standard (in general industry, 29 CFR 1910.1200), Personal Protective Equipment standards (in general industry, 29 CFR 1910 Subpart I, and, in construction, 29 CFR 1926 Subpart E), and other applicable OSHA chemical standards. OSHA provides information about hazardous chemicals used in hospitals in the Housekeeping section of its Hospital eTool.

Other relevant OSHA standards

Depending on the specific work task, setting, exposure to other biological or chemical agents, or retaliatory action taken against employees (See 29 CFR 1904.35(b)(1)(iv)), additional OSHA requirements that may apply include:

Recordkeeping and Reporting Occupational Injuries and Illness (29 CFR 1904)
Related Information
29 CFR 1904 – Recording and Reporting Occupational Injuries and Illness  
General Industry (29 CFR 1910)
Related Information
1910 Subpart I – Personal Protective Equipment  
1910.132, General requirements
1910.133, Eye and face protection
1910.134, Respiratory protection
1910.138, Hand protection
Subpart J – General Environmental Controls 1910.141, Sanitation
1910.142, Temporary labor camps
Subpart U – COVID-19 Emergency Temporary Standard 1910.502, Healthcare  
1910.504, Mini respiratory protection program  
1910.505, Severability  
1910.509, Incorporation by Reference  
Subpart Z – Toxic and Hazardous Substances  
1910.1020, Access to employee exposure and medical records
1910.1030, Bloodborne pathogens
1910.1200, Hazard communication
1910.1450, Occupational exposure to hazardous chemicals in laboratories
Construction (29 CFR 1926)
Related Information
Subpart C – General Safety and Health Provisions 1926.33, Access to employee exposure and medical records  
Subpart D – Occupational Health and Environmental Controls 1926.51, Sanitation
Subpart E – Personal Protective Equipment and Life Saving Equipment 1926.95, Criteria for personal protective equipment
1926.102, Eye and face protection
1926.103, Respiratory protection
Agriculture (29 CFR 1928)
Related Information
Subpart I – General Environmental Controls

1928.110, Field sanitation

Federal Agencies (29 CFR 1960)
Related Information
29 CFR 1960 – Basic Program Elements for Federal Employee Occupational Safety and Health Programs and Related Matters  

Enforcement

 

Workers' Rights and Employers' Responsibilities

Section 11(c) of the Occupational Safety and Health Act of 1970, 29 USC 660(c), prohibits employers from retaliating against employees for exercising a variety of rights guaranteed under the OSH Act, such as filing a safety or health complaint with OSHA, raising a health and safety concern with their employers, participating in an OSHA inspection, or reporting a work-related injury or illness. Additionally, OSHA's Whistleblower Protection Program enforces the provisions of more than 20 industry-specific federal laws protecting employees from retaliation for raising or reporting concerns about hazards or violations of various airline, commercial motor carrier, consumer product, environmental, financial reform, food safety, health insurance reform, motor vehicle safety, nuclear, pipeline, public transportation agency, railroad, maritime, securities, and tax laws. OSHA encourages workers who suffer such retaliation to submit a complaint to OSHA as soon as possible in order to file their complaint within the legal time limits, some of which may be as short as 30 days from the date they learned of or experienced retaliation. An employee can file a complaint with OSHA by visiting or calling his or her local OSHA office; sending a written complaint via fax, mail, or email to the closest OSHA office; or filing a complaint online. No particular form is required and complaints may be submitted in any language.

OSHA provides recommendations intended to assist employers in creating workplaces that are free of retaliation and guidance to employers on how to properly respond to workers who may complain about workplace hazards or potential violations of federal laws. OSHA urges employers to review its publication: Recommended Practices for Anti-Retaliation Programs (OSHA 3905 - 01/2017).