Occupational Safety and Health Administration
and the
Club Managers Association of America (CMAA)

I. Alliance Background

Date Signed

September 16, 2003

Date Renewed

February 22, 2006

Overview

Through the Alliance, OSHA and CMAA are providing CMAA's members and others, including small businesses, with information, guidance, and access to training resources that will help them protect membership club employees' health and safety including non-English or limited English speaking and youth workers. In particular, the Alliance focuses on addressing Hazard Communication (HAZCOM), recordkeeping and respiratory protection issues. In addition, the organizations are addressing safety and health issues related to membership clubs' landscaping and horticultural activities.

Implementation Team Members

OSHA:

Todd Briggs

Office of Outreach Services and Alliances (OOSA)

Karen Heckmann

Office of Training and Education (OTE)

Tirzah Leiman-Carbia

Office of Small Business Assistance (OSBA)*

Terry Meisinger

OSBA**

Bob Nester

Directorate of Science, Technology and Medicine

Lisa Ramber

OOSA

Jack Standard

OTE

Bill Willson

OOSA

CMAA:

Alan Achatz

AKA Capitol Adventures, LLC

Cyd Bougae

Senior Vice President, Professional Development***

Kathi Drigg

Chief Operating Officer

Melissa K. Low

Director, Industry Resources and Legislative Services

David McCabe

Senior Director, Education

^*Tirzah Leiman-Carbia served on the Alliance Implementation Team until April 2006
^**Terry Meisinger joined the Alliance Implementation Team in April 2006
^***Cyd Bougae joined the Alliance Implementation Team in January 2006

Evaluation Period

September 16, 2005 - September 15, 2006

II. Implementation Team Meetings

January 12, 2006

Team meeting

May 18, 2006

Team meeting

In addition to these formal meetings, the Alliance coordinators from both groups maintained regular contact throughout this reporting period to monitor the Program's progress and results.

III. Activities and Products

1. Events and Products
   
   Training and Education Goal
    
   • Work with OSHA to provide expertise to develop training and education courses and "toolbox talks" in English and Spanish on HAZCOM, recordkeeping, respiratory protection and landscaping and horticultural activities and to provide expertise in communicating such information to employers and employees in the industry.
   Product
   
   CMAA Tool Box Talks
   
   CMAA provided OSHA with the three drafts of tool box talks, for OSHA's review and comment in August 2006. The drafts talks are: Invest in Your Safety; New Employee Orientation; and The Importance of Handwashing. OSHA is reviewing the drafts and will be providing feedback on them to CMAA. When completed, the tool box talks will be posted in the public section of CMAA's Web site.
   
   Outreach and Communication Goals
    
   • Work with OSHA to provide expertise in developing information on the recognition and prevention of workplace hazards, and to provide expertise in developing ways of communicating such information (e.g. print and electronic media, electronic assistance tools and OSHA's and CMAA's Web sites) to employers and employees in the industry.
   Product
   
   Review of Federal Network for Young Workers (FedNet) FAQ
   
   CMAA reviewed and provided feedback to OSHA on a draft Frequently Asked Questions (FAQ) document. The FAQ, developed by FedNet, is intended to provide information to young workers on safety and health issues.
   
   Products
   
   OSHA Motor Vehicle Safety and Health Topics Page
   
   The following member of the OSHA and CMAA implementation team continues to serve on the editorial board of OSHA's Safety and Health Topics page; Motor Vehicle Safety. The board reviews and shares comments with OSHA's Salt Lake Technical Center (SLTC) regarding the content of the page.
    
   • Melissa K. Low, Director, Industry Resources and Legislative Services; CMAA, Alexandria, VA
   OSHA Restaurant Safety for Teen Workers Safety and Health Topics Page
   
   The following members of the OSHA and CMAA implementation team continue to serve on the editorial board of OSHA's Safety and Health Topics page; Restaurant Safety for Teen Workers. The board reviews and shares comments with OSHA's SLTC regarding the content of the page.
    
   • Melissa K. Low, Director, Industry Resources and Legislative Services; CMAA, Alexandria, VA
   • Alan E. Achatz, AKA Capitol Adventures LLC; Buffalo, NY
   OSHA and CMAA Web site
   
   OSHA continues to update the OSHA and CMAA Alliance Web site on the Agency's Web page. The page includes the OSHA and CMAA Alliance agreement, news releases, and milestones and successes. During the reporting period information on the Alliance renewal including the renewal agreement and the "OSHA and Club Managers Association Renew Alliance," OSHA News Release was added to the page.
   
   CMAA's OSHA Web site (http://www.cmaa.org/legislat/osha.asp)
   
   CMAA's OSHA Web site is available to the general public and contains information on the OSHA and CMAA Alliance and OSHA's Alliance Program. CMAA regularly updates the Web site which has a safety and health section that includes links to a number of OSHA's electronic assistance tools and compliance assistance resources including:
    
   • • Motor Vehicle Safety
     • Hispanic Workers
     • Working Outdoors
     • Landscaping and Horticulture
     • Workplace Emergencies
     • Workplace Inspections
     • Youth Workers
   • Speak, exhibit, or appear at OSHA's or CMAA's annual events, local meetings, or other events such as CMAA's World Conference on Club Management and Leadership/Legislative Conference.
   Events
   
   CMAA 79th Annual World Conference on Club Management and 29th Annual Exposition, February 26 - March 2, 2006, Honolulu, Hawaii
   
   OSHA provided publications that were included in the attendees' portfolios at the CMAA 79th Annual World Conference on Club Management and 29th Annual Exposition. The OSHA publications included:
    
   • Teen Worker Poster (English and Spanish)
   • OSHA and CMAA Alliance Activities Summary
   CMAA Leadership/Legislative Conference, September 9-11, 2006, Arlington, Virginia
   
   On September 10, 2006, James B. Singerling, Chief Executive Officer, CMAA, updated and promoted the OSHA and CMAA Alliance during his address to the attendees at the CMAA Leadership/Legislative Conference. In addition, the CMAA distributed a number of OSHA's publications including:
    
   • • OSHA and CMAA Alliance Activities Summary
     • OSHA Consultation Program Fact Sheet
     • Small Business Handbook
   • Share information among OSHA personnel and industry safety and health professionals regarding CMAA's best practices or effective approaches and publicize results through outreach by CMAA and through OSHA- or CMAA- developed materials, training programs, workshops, seminars, and lectures (or any other applicable forum).
   Products
   
   Articles in CMAA Publications
   
   Information on the OSHA and CMAA Alliance activities and OSHA compliance assistance resources appeared in a number of CMAA publications. In the December 2005 edition of its Chapter Digest, CMAA published the article "Looking for a Free Chapter Education Program? Bring an OSHA Educator to Your Chapter." The article contained information on the Alliance Program and OSHA's Compliance Assistance Specialists (CASs) who are available at the local level and can lead various education sessions on OSHA related topics. The article also contained a link to OSHA's CAS Directory on the Agency's Web site.
   
   In addition, CMAA published the article, "OSHA Provides Useful Tips for Employees Working in Cold Weather," in the December 2005 edition of its Legislative Reports. The article featured information on cold weather protection.
   
   Further, Alan Achatz, an implementation team member, worked with OSHA to develop the article, "OSHA's Alliance with the Club Managers Association of America Is Working to Foster a Better Understanding and Compliance with Regulatory Issues," that highlights the regulatory differences between State and Federal standards. The article was published in the March 2006 edition of CMAA's Outlook.
   
   Publications and Newsletters
   
   Articles about the signing of the OSHA and CMAA Alliance renewal agreement on February 22, 2006 appeared in a number of publications including U.S. Newswire, the Georgetown Times and Restaurant Edge Newsletter. Please see the chart in this report under "Alliance Program Reach" for additional information.
    
   • Promote and encourage CMAA's members' participation in OSHA's cooperative programs such as compliance assistance, the Voluntary Protection Programs, and the Consultation Program and its Safety and Health Achievement Program.
   Product
   
   Article on OSHA's Onsite Consultation Program
   
   In the September 2005 edition of the CMAA publication Chapter Digest, CMAA published the article, "Take Advantage of OSHA Consultation Programs." The article featured information on OSHA's Onsite Consultation Program and its Safety and Health Achievement Recognition Program (SHARP) it also included a link to the Onsite Consultation Program Web page. In addition, the article included information on the OSHA and CMAA Alliance along with OSHA's. Please see the chart in this report under "Alliance Program Reach" for additional information.
    
   • Work with other Alliance participants on specific issues and projects, including HAZCOM, recordkeeping, respiratory protection and landscaping and horticultural activities that are addressed and developed through the Alliance Program.
   During this evaluation period, no products or resources have been developed to meet this Alliance goal.
    
   • Encourage CMAA's chapters, student chapters, and colonies at colleges and universities to build relationships with OSHA's Regional and Area Offices to address health and safety issues and to increase including non-English or limited English speaking and youth workers access to and understanding of safety and health information and available training resources, including HAZCOM, recordkeeping, respiratory protection and landscaping and horticultural activities.
   Products
   
   CMAA Article on Compliance Assistance Specialists (CASs)
   
   In the December 2005 edition of its Chapter Digest, CMAA published an article "Looking for a Free Chapter Education Program? Bring an OSHA Educator to Your Chapter." The article contained information on OSHA's CASs and contained a link to OSHA's CAS Directory on the Agency's Web site.
   
   CMAA Chapter List
   
   CMAA provided OSHA with an updated chapter list which the Agency posted it on the OSHA and CMAA Alliance Web page on OSHA's Limited Access Page. In addition, the Agency informed its Regional Offices of its availability and encouraged them to use it as a resource in conducting outreach efforts to the industry. OSHA's staff, including Regional and Area Offices and Compliance Assistance Specialists, can contact the CMAA members if they have any questions or need additional expertise to address club-related safety and health issues and concerns.
   
   CMAA Article on Regulatory Differences between Federal and State Plan States
   
   Alan Achatz worked with OSHA to develop the article, "OSHA's Alliance with CMAA is Working to Foster a Better Understanding and Compliance with Regulatory Issues." The article was intended to inform CMAA members that there are Federal and State safety and health programs and discuss the differences between the Federal and State regulations and standards. The article specifically focused on three regulatory areas:
    
   • Hazard Communication Standard
   • Recording and Reporting Occupational Injuries and Illnesses
   • Respiratory Standard
   The article was published in the March 2006 edition of Outlook.
   
   Please see the CMAA Articles on Safety and Health Issues in the Outreach and Communications Section of this report.
   
   Promoting the National Dialogue on Workplace Safety and Health Goal
    
   • Convene or participate in forums, roundtable discussions or stakeholder meetings on small business, non-English or limited English speaking and youth worker outreach and HAZCOM, recordkeeping and respiratory protection issues and landscaping and horticultural activities, to help forge innovative solutions in workplace or to provide input on safety and health issues.
   During this evaluation period, no products or resources have been developed to meet this Alliance goal.
    
2. Executive Summary
   
   The OSHA and CMAA Alliance has led to a greater awareness by both organizations of the safety and health issues and hazards that impact the employees, including young workers, at country, city, athletic, faculty, yacht, town and military membership clubs. As a result of the Alliance's success in its first two years, the organizations signed a renewal agreement on February 22, 2006. Through the Alliance renewal agreement, the organizations added addressing safety and health issues related to membership clubs' landscaping and horticultural activities to the agreement.
   
   As part of its efforts to continue to share safety and health information with membership clubs, the CMAA has updated its Web site with links to OSHA's electronic assistance tools and compliance assistance resources. In addition, CMAA has informed its membership about OSHA's resources through articles in its publications, including:
    
   • "Looking for a Free Chapter Education Program? Bring an OSHA Educator to Your Chapter," Chapter Digest, December 2005
      
   • "OSHA's Alliance with CMAA is Working to Foster a Better Understanding and Compliance with Regulatory Issues," Outlook, March 2006
      
   • "Hispanic Worker Outreach: OSHA Can Help!," Outlook, March 2006
   Over the Alliance's last year, OSHA and CMAA participated in a number of activities promoting safety and health for membership club employees', including:
    
   • On September 10, 2006, James B. Singerling, Chief Executive Officer, CMAA, updated and promoted the OSHA and CMAA Alliance during his address to the attendees during the association's Leadership/Legislative Conference in Arlington, Virginia. In addition, the CMAA distributed OSHA publications to the event's attendees.
      
   • OSHA provided materials for distribution from CMAA's Membership Pavilion during the association's 79th Annual World Conference on Club Management and 29th Annual Exposition, February 26 - March 2, 2006, in Honolulu, Hawaii.
   CMAA provided OSHA with the first three drafts of "Tool Box Talks," for OSHA's review and comment in August 2006. CMAA has also informed its membership about OSHA's cooperative programs, including the availability of OSHA's free Onsite Consultation Program to evaluate the safety and health of workplaces. In addition, the association has shared information with its membership about the availability of OSHA's CASs to share safety and health information and resources with membership clubs.
   
   CMAA remains committed to continuing to provide expertise and input on OSHA publications, electronic assistance tools and reviewing Safety and Health Topics pages. During the reporting period it shared its small business perspective with OSHA and provided the Agency with comments on its compliance assistance tools, including the Motor Vehicles Safety and Health Topics page.
    
3. Alliance Program Reach

IV. Upcoming Milestones

Through the Alliance renewal agreement, OSHA and the CMAA will continue to build on its working relationship and expand upon the programs already begun through the Alliance. In addition, the organizations are addressing safety and health issues related to membership clubs' landscaping and horticultural activities.

During the next year, OSHA and CMAA are planning a number of activities to promote the safety and health of the workplace for membership club employees. For example, OSHA will provide publications and possibly make a presentation on OSHA's Onsite Consultation Program to CMAA members at the association's 80th Annual World Conference on Club Management and 30th Annual Exposition, February 22-28, 2007, in Anaheim, California.

In addition, the Alliance will continue to develop and review compliance assistance information related to membership clubs. For example, CMAA will continue developing tool box talks for membership club's employers and employees. Further, CMAA will continue to provide input to FedNet on its FAQ document.

The CMAA will participate in the Promoting the Globally Harmonized System of Classification and Labeling of Chemicals (GHS) Workgroup, which was established during OSHA's Alliance Program Hazard Communication Roundtable, Washington, DC, February 15, 2005. A CMAA representative plans to participate in the workgroup meeting scheduled on October 25, 2006 in Washington, DC.

Finally, OSHA and CMAA Alliance implementation team members will also continue to serve on the editorial boards for OSHA's Safety and Health Topics pages; Motor Vehicle Safety and Restaurant Safety for Teen Workers and provide input and expertise to keep the Topics pages up to date.


Report prepared by: Bill Willson, OSHA and CMAA Alliance Coordinator, November 3, 2006