Occupational Safety and Health Administration and the Club Managers Association of America (CMAA)

I. Alliance Background

Date Signed

September 16, 2003

Overview

Through the Alliance, OSHA and CMAA are working together to promote safe and healthful working conditions for membership club employees especially in the areas of Hazard Communication (HAZCOM), recordkeeping and respiratory protection. OSHA and CMAA are developing and making available training courses, education programs and "toolbox talks" in English and Spanish and electronic assistance tools for youth workers. In addition, the groups are participating in forums, roundtable discussions and conferences on youth worker outreach in the membership club industry.

Implementation Team Members
 

Contributors

Kym Pond Contractor, Salt Lake City Technical Center (SLTC)*****

* Arlene Perkins served on the Alliance Implementation Team until February 2005
** Joan Slattery served on the Alliance Implementation Team until March 2005
*** Joe Perdue served on the Alliance Implementation Team until June 2005
**** Gordon Welch served on the Alliance Implementation Team until January 2005
***** Kym Pond became a contributor to the Alliance Implementation Team as of May 1, 2005

Evaluation Period

September 16, 2004 - September 15, 2005

II. Implementation Team Meetings
 

III. Activities and Products

1. Events and Products
   
   Training and Education Goal
    
   • Develop and make available training courses, education programs, and "tool box talks" in English and Spanish on HAZCOM, recordkeeping and respiratory protection.
     
     During this evaluation period, no products or resources have been developed to meet this Alliance goal.
   Outreach and Communication Goals
    
   • Develop electronic assistance tools for youth workers and other membership club employees on HAZCOM and respiratory protection and disseminate through print and electronic media and links from OSHA's and CMAA's Web sites.
   Products
   
   OSHA Motor Vehicle Safety and Health Topics Page
   
   The following member of the OSHA and CMAA implementation team continues to serve on the editorial board of OSHA's Safety and Health Topics page; Motor Vehicle Safety. The board reviews and shares comments with OSHA's SLTC regarding the content of the page.
    
   • Melissa K. Low, Director, Industry Resources and Legislative Services; CMAA, Alexandria, VA
   OSHA Restaurant Safety for Teen Workers Safety and Health Topics Page
   
   The following members of the OSHA and CMAA implementation team continue to serve on the editorial board of OSHA's Safety and Health Topics page; Restaurant Safety for Teen Workers. The board reviews and shares comments with OSHA's SLTC regarding the content of the page.
    
   • Melissa K. Low, Director, Industry Resources and Legislative Services; CMAA, Alexandria, VA
   • Alan E. Achatz, AKA Capitol Adventures LLC; Buffalo, NY
   OSHA Working Outdoors Fact Sheet
   
   On July 26, 2005 the CMAA implementation team provided feedback on OSHA's draft Working Outdoors Fact Sheet. The CMAA feedback suggested adding language to the Fact Sheet's clothing section, including additional tick diseases in the Lyme Disease section (e.g. Rocky Mountain Spotted Fever), and adding information on poison ivy.
    
   • Speak, exhibit, or appear at conferences, local meetings, or other events such as CMAA's annual meeting and pre-conference workshops.
   Events
   
   CMAA Leadership/Legislative Conference, October 18, 2004, Arlington, VA
   
   On October 18, 2004, Paula White, Director, Directorate of Cooperative and State Programs, USDOL-OSHA, updated CMAA's members on OSHA's cooperative programs at the CMAA Leadership/Legislative Conference in Arlington, Virginia.
   
   CMAA 78th Annual World Conference on Club Management and 28th Annual Exposition, February 27 – March 3, 2005, New Orleans, LA.
   
   From February 27 - March 3, 2005, Tirzah Leiman-Carbia with OSHA's Office of Small Business Assistance, and Dorinda Folse with OSHA's Region VI Baton Rouge, Louisiana Area Office, staffed an Alliance Program exhibit booth in the Member Service Pavilion at CMAA's 78th Annual World Conference on Club Management and 28th Annual Exposition. In addition, they distributed OSHA compliance assistance information and answered questions from CMAA's members.
   
   CMAA Leadership/Legislative Conference, September 10, 2005, Pentagon City, VA
   
   On September 10, 2005, Alan Achatz, an OSHA and CMAA Alliance Implementation Team member, updated CMAA's members on OSHA regulatory issues including hazard communication and OSHA's Recordkeeping Form 300 Log at CMAA's Leadership/Legislative Conference in Pentagon City, Virginia. In addition, Alan informed attendees on OSHA's resources that are available on the Agency's Web site such as eTools and Safety and Health Topics pages. He also distributed a number of OSHA's publications including "All About OSHA," and Alliance Program and Consultation Program brochures.
   
   Products
   
   OSHA and CMAA Web site
   
   OSHA continues to update the OSHA and CMAA Alliance Web site on the Agency's Web page. The page includes the OSHA and CMAA Alliance agreement, news releases, and milestones and successes.
   
   CMAA's OSHA Web site (http://www.cmaa.org/legislat/osha.asp)
   
   CMAA's OSHA Web site is available to the general public and contains information on the OSHA and CMAA Alliance and OSHA's Alliance Program. This Web site is regularly updated and has a safety and health section that includes links to a number of OSHA's electronic assistance tools and compliance assistance resources including:
    
   • • Hazard Communications
     • Record Keeping
     • Respiratory Protection
     • Hispanic Workers
     • Youth Workers
   • Share information with and contribute to CMAA's publications including Outlook and Chapter Digest newsletters regarding safety and health issues, including HAZCOM, recordkeeping and respiratory protection.
   Products
   
   CMAA Articles on Safety and Health Issues
   
   Information on the OSHA and CMAA Alliance activities have appeared in a number of publications produced by OSHA, the CMAA and other industry publications. In the January 2005 edition of its Chapter Digest, an article "Stop By the Member Services Pavilion at Conference for OSHA Information," was published by CMAA. The article contained information on the Alliance Program and safety and health resources available from OSHA. In May 2005 another article "CMAA & OSHA Alliance: An Update," appeared in CMAA's Chapter Digest.
   
   In addition, an article entitled "Take Advantage of OSHA Consultation Programs," was published in the September 2005 edition of the Chapter Digest. The article appeared on the front page of the publication and contained information on OSHA's Consultation Program.
   
   Further, Alan Achatz, an implementation team member developed an article, "OSHA's Alliance with the Club Managers Association of America Is Working to Foster a Better Understanding and Compliance with Regulatory Issues," that highlights the regulatory differences between State and Federal standards. The article is under review by OSHA. It will be published in the CMAA's Chapter Digest when finalized.
   
   Please see the chart in this report under "Alliance Program Reach" for additional information.
    
   • Promote and encourage CMAA's members' participation in OSHA's cooperative programs such as compliance assistance, the Voluntary Protection Programs, Consultation, and SHARP.
     
     Please see the CMAA Articles on Safety and Health Issues in the Outreach and Communication Goals Section of this report.
      
   • Work with other Alliance participants on specific issues and projects on HAZCOM, recordkeeping and respiratory protection that are addressed and developed through the Alliance Program.
     
     Please see the OSHA Alliance Program Hazard Communication Roundtable, Washington, DC, February 15, 2005 section in the Promoting the National Dialogue on Workplace Safety and Health Goals Section of this report.
      
   • Encourage CMAA's chapters, student chapters, and colonies at colleges and universities to build relationships with OSHA's Regional and Area Offices to address health and safety issues and to increase Spanish-speaking employee's access to and understanding of safety and health information and available training resources, including HAZCOM and respiratory protection.
   Events
   
   Outreach and Training in OSHA's Region II
   
   Through the Alliance, CMAA worked with Gordon J. DeLeys, Compliance Assistance Specialist, OSHA Region II Buffalo, New York Area Office, to provide outreach and training at the Six Flags Darien Lakes Amusement Park on April 21, 2005.
   
   OSHA Region IV Hispanic Safety and Health Fairs
   
   CMAA promoted OSHA's Region IV Hispanic Safety and Health Fairs to their Chapters in Florida and Georgia. The fairs were sponsored by the Consultation Programs in Georgia and Florida and addressed the safety and health training needs of Spanish speaking employees particularly in the areas of construction and landscaping. CMAA sent the Chapters informational letters and flyers in English and Spanish. The fairs were held on:
    
   • June 4, 2005, Miami Dade Community College, Homestead, Florida
   • June 11, 2005, Gwinnett County Fairgrounds, Lawrenceville, Georgia,
   • August 20, 2005, Osceola Heritage Park, Kissimmee, Florida
   Products
   
   CMAA Chapter List
   
   CMAA updated its chapter list and OSHA posted it on the OSHA and CMAA Web site on OSHA's Limited Access Page. OSHA's staff, including Regional and Area Offices and Compliance Assistance Specialists, can contact the CMAA members if they have any questions or need additional expertise to address club-related safety and health issues and concerns.
   
   Article: "OSHA Construction Standards for Private Clubs," Club Management Magazine, June 2005
   
   Alan Achatz developed this article on OSHA's construction industry standards that apply to the club industry with assistance from Gordon J. DeLeys, Compliance Assistance Specialist, OSHA Region II Buffalo, New York Area Office. The article was published in the June 2005 edition of the Club Management Magazine. Please see the CMAA Articles on Safety and Health Issues in the Outreach and Communications Section of this report.
   
   Promoting the National Dialogue on Workplace Safety and Health Goal
    
   • Participate in forums, roundtable discussions and conferences on youth worker outreach and HAZCOM, recordkeeping and respiratory protection issues, to help forge innovative solutions to raising safety awareness in the membership club industry.
   OSHA Alliance Program Hazard Communication Roundtable, Washington, DC, February 15, 2005
   
   Melissa Low, Director, Industry Resources and Legislative Services at CMAA, participated on behalf of the association in OSHA's Alliance Program Hazard Communication Roundtable February 15, 2005 in Washington, DC. This roundtable provided Alliance Program participants with an opportunity to learn about the status of OSHA's Hazard Communication Initiative; share information about their own Alliances, including any activities related to Hazard Communication; and learn about what other Alliances are doing to address Hazard Communication issues. Representatives from 18 Alliances participated in the roundtable.
   
   At the meeting, workgroups were established and projects were identified for the Alliance Program participants to work on together to develop Hazard Communication related compliance assistance resources. The workgroups created are:
    
   • Hazard Communication and Awareness Training;
      
   • Developing model Material Safety Data Sheets: and
      
   • Promoting the Globally Harmonized System of Classification and Labeling of Chemicals
   Ms. Low is a member of the Hazard Communication Awareness and Training workgroup.
    
2. Executive Summary
   
   The OSHA and CMAA Alliance has led to a greater awareness by both organizations of the safety and health issues and hazards that impact the employees, including young workers, at country, city, athletic, faculty, yacht, town and military membership clubs. Through speeches, OSHA has been able to inform and educate CMAA's members about the Agency and its Strategic Management Plan. In addition, the CMAA has updated its Web site with links to OSHA's electronic assistance tools and compliance assistance resources and informed its membership about OSHA's resources through articles in its publications, including:
    
   • "OSHA Construction Standards for Private Clubs," published in the June 2005 edition of the Club Management Magazine
      
   • "Take Advantage of OSHA Consultation Programs," published in the September 2005 edition of the Chapter Digest
   Over the Alliance's last year, OSHA and CMAA participated in a number of activities promoting safety and health for membership club employees', including:
    
   • On October 18, 2004, Paula White, Director, Directorate of Cooperative and State Programs update CMAA's members on OSHA's Cooperative Programs during the association's Leadership/Legislative Conference in Arlington, Virginia
      
   • OSHA exhibited at CMAA's Membership Pavilion during the association's 78th Annual World Conference on Club Management and 28th Annual Exposition, February 27 - March 3, 2005, in New Orleans, Louisiana
      
   • CMAA took part in the Alliance Program's Hazard Communication Roundtable on February 15, 2005
   The goals of the Alliance have encouraged the CMAA to inform its membership about OSHA's cooperative programs, including the availability of OSHA's free on-site Consultation Program to evaluate the safety and health of workplaces. CMAA also informed its membership about the availability of OSHA's Compliance Assistance Specialists to share compliance assistance information and resources with membership clubs. In addition, the association is able to share its small business perspective and provide comments to OSHA on the Agency's compliance assistance tools, including the Motor Vehicles Safety and Health Topics page.
   
   The implementation team remains committed to continuing to provide expertise and input on OSHA publications and electronic assistance tools and reviewing the Safety and Health Topics pages, as needed.
   
   Finally, OSHA and the CMAA agreed to renew the Alliance agreement and began work on developing the renewal agreement which will be signed in early 2006.
    
3. Alliance Program Reach

IV. Upcoming Milestones

During the next year, OSHA and CMAA will sign the Alliance Renewal Agreement and are planning a number of activities to promote the safety and health of the workplace for membership club employees. For example, OSHA will provide publications to CMAA members at the association's 79th Annual World Conference on Club Management and 29th Annual Exposition, February 26 - March 2, 2006, in Honolulu, Hawaii.

In addition, OSHA will provide input to Alan Achatz's draft article "OSHA's Alliance with the Club Managers Association of America Is Working to Foster a Better Understanding and Compliance with Regulatory Issues." When the review is finished the article will be published in CMAA's Chapter Digest and also posted online on CMAA's OSHA/CMAA Web page.

The CMAA also plans to promote to their Chapter members the Hispanic Safety and Health Fair that is being developed by ADOSH and another Alliance Program participant, NFIB, and tentatively scheduled to take place in Arizona in 2006. In addition, CMAA will continue to participate in the workgroup, Hazard Communication and Awareness Training, that was established during OSHA's Alliance Program Hazard Communication Roundtable, Washington, DC, February 15, 2005.

Finally, OSHA and CMAA Alliance implementation team members will also continue to update OSHA's Safety and Health Topics pages; Motor Vehicle Safety and Restaurant Safety for Teen Workers and serve on the Topics page's editorial boards.

Report prepared by: Bill Willson, OSHA and CMAA Alliance Coordinator, October 25, 2005