"Notification of systems." The following procedures permit individuals to determine the types of
personal records systems maintained by OSHRC.
Upon written request, OSHRC shall notify any individual whether a specific system named by him
contains a record pertaining to him. See Sec. 2400.6 for suggested form of request.
OSHRC shall publish annually in the FEDERAL REGISTER a notice of existence and character of all
personal systems of records. This notice shall contain the following information:
Name and location of the system,
Nature and purposes of the system,
Categories of individuals on whom records are maintained and categories of records generally
maintained in the system.
Confidentiality requirements and the extent to which access controls apply to such
OSHRC policies and standards regarding the safeguarding and disclosure of information,
retrievability of information, information storage, duration of retention of information, and disposal of such information from the system,
Each routine use made by OSHRC of the personal information contained in the system, including
the categories of users and the purpose of the use,
Title and official address of the custodian,
Procedures by which an individual can be informed if a system contains personal information
pertaining to himself, gain access to such information, and contest the content, accuracy, completeness, timeliness, relevance and necessity for
retention of the information,
Categories of sources of such personal information,
System status -- either developmental or operational.
"Notification of disclosure." OSHRC shall make reasonable efforts to serve notice on an individual
before any personal information is made available to any person under compulsory legal process when such process becomes a matter of public
(Also see Sec. 2400.4(b)(1)(ii) and (2)(vii).)
"Notification of amendment." (See Sec. 2400.7 relating to amendment of records upon request.)
"Notification of new use." Any new or revised use of personal information maintained by OSHRC shall be
published in the FEDERAL REGISTER thirty (30) days before such use becomes operational. Public views may then be submitted to the Executive
"Notification of exemptions." OSHRC shall publish in the FEDERAL REGISTER its intent to exempt any
system of records and shall specify the nature and purpose of that system.