Partnership #891 - Agreement - September 21, 2017

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OSHA STRATEGIC PARTNERSHIP AGREEMENT
BETWEEN
THE OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)
DALLAS AREA OFFICE
&
THE WHITING-TURNER CONTRACTING COMPANY

TABLE OF CONTENTS
  1. IDENTIFICATION OF PARTNERS
  2. PURPOSE / SCOPE
  3. GOALS AND STRATEGIES
  4. MEASUREMENTS
  5. ANNUAL EVALUATIONS
  6. BENEFITS
  1. OSHA INSPECTIONS & VERIFICATIONS
  2. PARTNERSHIP MANAGEMENT & OPERATION
  3. EMPLOYEE AND EMPLOYER RIGHTS
  4. TERMINATION
  5. TERM & LOCATION OF PARTNERSHIP AGREEMENT
  6. SIGNATURES

  1. IDENTIFICATION OF PARTNERS

    1. Background

      To facilitate OSHA's goal of reducing occupational-related fatalities and serious injuries within the construction industry, OSHA and Whiting-Turner Contracting Company (WTCC) have agreed to enter into a cooperative partnership agreement with respect to the Ventana Project which will effectively implement all facets of jobsite safety and achieve self-compliance through cooperative efforts from labor, management, and OSHA.

      This partnership is designed to address the hazards within the construction industry, and to promote and recognize a jobsite controlled by a contractor that has demonstrated an effective safety and health program. The Partnership agreement is an effective tool for ensuring safety at the Project. It will serve to establish a cooperative effort in ensuring safety and maintaining an open line of communication between OSHA and contractors on the worksite. The partnership is consistent with OSHA's long-range efforts to develop a contractor/government partnership approach to safety management. It allows for better use of OSHA resources and innovation in safety management, and encourages increased participation in the safety process from the construction community.

    2. Partners

      The Occupational Safety and Health Administration (OSHA), Dallas Area Office and the Whiting-Turner Contracting Company.

  2. PURPOSE / SCOPE

    This partnering agreement was developed jointly by OSHA and the Whiting-Turner Contracting Company – Ventana by Buckner project team. The common objective and goal of the agreement is to provide a safe and healthful work environment for employees involved in the construction industry and to help prevent serious accidents and fatalities within the industry through increased training, implementation of best work practices, enhanced safety and health programs, and compliance with applicable OSHA standards and regulations.

  3. GOALS AND STRATEGIES

    1. Outcomes

      Employers who choose to enter into this partnership will receive OSHA assistance (as resources allow) and an annual on-site enforcement inspection in accordance with approved protocols.

    2. Goals

      The overall goal of the partnership is to create a working relationship that focuses on preventing work-related fatalities, controlling or eliminating serious workplace hazards, and establishing a foundation for the development of an effective safety and health program. This partnership will strive to achieve that goal by establishing a foundation of proactive measures which will include:

      1. Achieving an "Speak Up & Stay Safe" job site at the Project;
      2. Developing a model safety and health program, utilizing OSHA's updated Recommended Practices for Safety and Health Programs as a model;
      3. Provide for collaborative training opportunities between the Whiting-Turner Contracting Company and the Dallas Area OSHA Offices;
      4. Collaborate, using the Whiting-Turner Contracting Company and OSHA Dallas Area OSHA Office resources, to create and disseminate new safety and health materials to all participants;
      5. Mentoring and coaching participating subcontractors and their employees;
      6. Increasing communication and mutual respect between stakeholders;
      7. Developing a business/labor/government partnership approach to safety management;
      8. More efficiently directing OSHA resources towards the construction industry whose safety and health efforts require the most assistance.

    3. Strategies

      These goals shall be achieved through vigorous self-inspection and implementation and verification of written comprehensive safety and health programs. While this partnership focuses on specific safety and health elements, partners are encouraged to implement a comprehensive Safety and Health Management System (SHMS) based on the following guidelines:

        Implement a comprehensive job site inspection program by:

        1. Utilizing technological tools, such as "Hazard Scout" and other means, such as Job Hazard Analysis or the Job Safety Analysis to effectively reduce or eliminate potential hazards to employees working at the site.
        2. Effectively correcting hazards found during the project on a day-to-day basis.
        3. Ensure all serious hazards are controlled through safe processes or procedures.
        4. Implement an aggressive Fall Protection Plan to include fall protection in all cases where work is being performed six feet or more above lower surfaces. Except in very few instances where identified in the Site Specific Safety Program (SSSP), including Fall Rescue plans and coordination with the corresponding Dallas Fire Department.
        5. The Whiting-Turner Contracting Company Environmental Health and Safety Coordinator will review subcontractor Written Safety Programs, recent worker injury/illness trends reports, and site safety inspection/audit reports.

        Ensure employees receive training as follows:

        1. All subcontractors with more than five workers on the project are required to submit an OSHA outreach training card, supervisory personnel (e.g.; safety superintendents, assistant superintendents, and field engineers) and major subcontractor competent person designees will complete the 30-hour OSHA construction safety course (or its equivalent). Crews with more than 30 employees will have full-time safety supervisors on the site to oversee operations and assist with required documentation. Subcontractors can utilize other instructors as long as they can show a valid certification card showing completion of the course.
        2. All employees will receive a site-specific construction safety orientation covering jobsite safety and health issues and procedures relative to the work being performed and the requirements outlined in this Partnership Agreement.
        3. The Whiting-Turner Contracting Company will offer a free OSHA 10-hour construction safety course every quarter, alternating between English and Spanish language classes. The training will be conducted by a third-party OSHA outreach trainer.
        4. Other hazard-specific training will be conducted on an as-needed basis.
        5. Train non-management personnel in OSHA 10 hour construction safety course and employees in the OSHA 10-hour construction safety course in working towards a goal of 35% of the expected average employees being trained. Subcontractors can utilize other instructors as long as they can show a valid certification card showing completion of the course. Subcontractors have primary responsibility for providing this training. OSHA will provide assistance as needed.

        Require subcontractors who have written safety and health programs to submit them to WTCC's Environmental, Health and Safety Coordinator. Additionally, subcontractors will adopt/adhere to the requirements of Whiting-Turner's Site-Specific Safety Program (SSSP).

        Ensure health-related issues arising during the course of the construction work are adequately addressed internally by the Whiting-Turner Contracting Company and subcontractors. All health-related issues will be discussed during the partnership safety meetings.

        An assessment of work areas, through AHA/JHA development and Safety Data Sheet (SDS) review, will be conducted as appropriate to determine what, if any, respiratory protection is necessary to prevent harm to employees from potential overexposures to hazardous levels of dust, fumes, mists, vapors or gasses. Each Subcontractor is responsible for conducting assessments and/or sampling for respiratory hazards associated with their scope of work, where controls appear inadequate based on SDS recommendations. A written Respiratory Protection Plan that complies with all Federal, State, and Local regulations must be submitted to the Whiting-Turner Contracting Company and authorized prior to activities requiring respiratory protection.

        Ensure compliance with NFPA 70E when working on live electrical equipment, including training and the availability and use of personal protective equipment. A system of control procedures will be implemented to oversee the implementation of appropriate protective measures prior to exposure.

        Ensure all equipment capable of amputations is adequately guarded per OSHA and equipment manufacturer requirements.

        Utilize a third-party, independent, qualified/certified crane inspector to inspect all long-term cranes after they have been erected and certify them for safe operation. A recent inspection (less than one year) by a certified crane inspector will be required for all cranes.

        Establish and utilize a program to insure that all crane operators are certified to operate the specific crane in use.

        Plan all critical lifts to be performed during the construction of the Project.

  4. MEASUREMENTS

    The Dallas Area OSHA Office will conduct an enforcement verification inspection once a year and non-enforcement verification inspections by the CAS upon coordination with the WTCC Safety Team at the Ventana Project.

    The measurement system will use the OSHA 300 logs and self-inspections to determine the Days Away, Restricted and Transferred (DART) rate for the participating contractors and compare to the average for the construction industry nationally.

    Monthly reports will indicate the applicable number of employers, supervisors and employees trained. Safety training certifications and records will be maintained at the Job-site office. All contractors will be required to conduct daily and/or weekly safety toolbox talks, which will be reported as training hours.

    Outcome measures will be gathered on a monthly basis and will incorporate data to analyze the number of employees surveyed, number of injuries, illnesses, fatalities, and serious hazards found and abated as a result of onsite audits and job site inspections.

    Measurement factors will be compiled monthly and submitted to the OSHA Partnership Coordinator.

  5. ANNUAL EVALUATIONS

    Partnership Evaluation: The partnership will be evaluated by the Dallas Area Office on an annual basis, in accordance with the Strategic Partnership Annual Evaluation Format measurement system as specified in Appendix C of CSP 03-02-002, OSHA Strategic Partnership Program for Worker Safety and Health Directive.

    OSHA may ask that the following information be provided by the company during the on-site enforcement verification visit, for review or collection by OSHA:

    1. OSHA 300/300A and 301 Logs of Injuries and Illnesses.
    2. Exposure assessment data for all hazardous chemicals to which employees may be over-exposed.
    3. Number of employee training sessions held, number of employees and supervisors/managers trained.
    4. Number of, and results of safety /health audits and inspections, which may include hazards identified and corrected.
    5. Any documentation relating to employee involvement or participation, including minutes of safety meetings.
    6. Any documentation of communication between management and employees (may include computer memos, feedback on each suggestion, or other appropriate documentation).
    7. Any documentation relating to any partners participation in health or safety seminars (i.e. 10 and 30-Hour Construction Safety and Health Courses, Safety and Health Fair, Trade Shows, etc.).

  6. BENEFITS

    Maximum penalty reductions for all tiered contractors working on any partnership jobsite as allowed in the OSHA Field Operations Manual (FOM) for good faith and history. When calculating the initial penalty reduction, OSHA will grant up to 25% reduction provided in the OSHA FOM where the employer has taken specific, significant steps beyond those provided in the OSHA FOM to achieve a high level of employee protection. This additional reduction will not apply to high gravity serious, willful, failure to abate or repeat citations.

    Priority consideration for compliance assistance and offsite technical assistance (phone calls/faxes) by OSHA as resources allow.

  7. OSHA INSPECTIONS & VERIFICATIONS

    OSHA will conduct one unannounced enforcement verification inspection each year for the term of the project. OSHA, in addition, will conduct non-enforcement verification inspections. These inspections will be conducted through normal enforcement inspection activity. Inspections conducted in response to complaints, Local/Regional Emphasis Programs, or Referrals will qualify as the monitoring inspection if, in addition to addressing the complaint/referral item(s), the compliance officer completes the focused inspection protocol for the worksite.

    The enforcement verification visits will be conducted within 6 months of the partner member signing. OSP verifications must be performed in accordance with the OSP Program Directive, CSP [03-02-002].

    The Whiting-Turner Contracting Company and its subcontractors on the Ventana Project will remain subject to OSHA inspections and investigations in accordance with agency procedures. OSHA will continue to investigate fatalities and catastrophes that occur at member companies as well as formal complaints received.

  8. PARTNERSHIP MANAGEMENT & OPERATION

    1. Participating Contractors

      Selection Criteria for Participants

      Executive Commitment: Participants agree to submit a letter stating executive commitment to develop and maintain a safety and health program for this construction project. It should make clear such a program is a priority for the officer and that he (or she) will personally track programs and hold managers accountable for administration of the program. The letter should be addressed to the OSHA Dallas Area Director. A similar letter should be addressed to managers and employees of the Whiting-Turner Contracting Ventana team and posted for two months in the workplace. Such letters must also be translated (in writing) in the language of the workers.

      Commitments to develop a safety and health program, below are the elements of such a program:

      Management Commitment and Employee Involvement

      Member agrees to:

      1. State clearly a worksite policy on safe and healthful work and working conditions, so that all personnel with responsibility at the site (and personnel at other locations with responsibility for the site) fully understand the priority and importance of safety and health protection in the organization.
      2. Establish and communicate a clear goal for the safety and health program and define objectives for meeting that goal so that all members of the organization understand the results desired and measures planned for achieving them.
      3. Provide visible top management involvement in implementing the program so that all employees understand that management's commitment is serious.
      4. Arrange for and encourage employee involvement in the structure and operation of the program and in decisions that affect their safety and health so that they will commit their insight and energy to achieving the safety and health program's goal and objectives.
      5. Assign and communicate responsibility for all aspects of the program so that managers, supervisors, and employees in all parts of the organization know what performance is expected of them.
      6. Provide adequate authority and resources to responsible parties so that assigned responsibilities can be met.
      7. Review program operations at least quarterly to evaluate their success in meeting the goals and objectives so that deficiencies can be identified and the program and/or the objectives can be revised when they do not meet the goal of effective safety and health protection.

      Worksite Analysis

      Member agrees to:

      1. Conduct periodic workplace inspections/audits for the purpose of identifying and correcting safety and health hazards. Fall, electrical, struck by and caught between hazards will be documented and corrected.
      2. Inspections/audits will be conducted as frequently as deemed necessary by the company, but in no case less than once every month.
      3. The company will utilize the services of the Safety Representative or their designee to perform these inspections/audits in addition to their own inspection/audit.
      4. Perform routine job hazards analyses.
      5. Provide a reliable system for employees to notify management personnel about conditions that appear hazardous and to receive timely and appropriate responses and encourage employees to use the system without fear of reprisal. This system utilizes employee insight and experience in safety and health protection and allows employee concerns to be addressed.
      6. Investigate accidents and "near miss" incidents so that their causes and means of prevention can be identified.
      7. Maintain records of recordable injuries and illnesses as required by OSHA.
      8. Analyze injury and illness trends to identify work practice improvements or material modifications necessary to prevent accidents.
      9. The Whiting-Turner Contracting Company Environmental Safety and Health Coordinator will prepare an annual analysis of the company's safety and health program. This will include a summary of all major hazards found and corrected through inspection and safety committee efforts, those still uncorrected, injury/illness trends, and recommendations for safety and health improvements.

      Hazard Prevention and Control

      Member agrees to:

      1. Establish, at the earliest time, safe work practices and procedures that are understood and followed by all affected parties. Understanding and compliance are a result of training, positive reinforcement, correction of unsafe performance, and if necessary, enforcement through a clearly communicated disciplinary system.
      2. Ensure subcontractors provide and utilize personal protective equipment.
      3. Maintain the facility and equipment to prevent equipment breakdowns.
      4. Plan and prepare for emergencies, and conduct training and emergency drills, as needed, to ensure that proper responses to emergencies will be "second nature" for full-time, on-site employees.
      5. Establish elements of a medical program that includes first aid onsite as well as nearby emergency medical care to reduce the risk of any injury or illness that occurs.

      Safety and Health Training

      Member agrees to:

      1. Instruct each employee, through; new-hire orientation, field coaching, and on-going safety meetings, in the recognition and avoidance of unsafe conditions and the regulations applicable to his work environment to control or eliminate any hazards or other exposure to illness or injury.
      2. Ensure training of, and providing instruction to workers on fall protection and prevention of electrocutions, caught-between and struck-by accidents.
      3. Ensure training of select personnel in basic first aid and CPR.
      4. Instruct personnel in hazard communications.
      5. Make safety data sheets (SDS) available to any requesting employee.
      6. Coach/instruct workers in any other aspects that will enable them to do their jobs safely.

      Cooperation with OSHA

      Member agrees to:

      1. Allow OSHA to conduct on-site enforcement verification visits in accordance with this partnership agreement. The inspections may result in citations and penalties being issued to the company.
      2. Cooperate with OSHA during all inspections and to share information on its safety and health program, program analysis, recordkeeping data, and internal inspection/audit results.
      3. Allow an employee representative to participate on OSHA inspections and to allow interviews with workers.
      4. Post notices of imminent danger, when issued by OSHA, and then will immediately correct the hazards or voluntarily remove workers from exposure.

    2. OSHA

      OSHA Commitment

      1. OSHA will endeavor to support the Whiting-Turner Contracting Company at the Ventana Project, in reasonable requested training.
      2. OSHA will furnish technical advice, publications and training material to the employer upon request. Such requests will not cause an OSHA inspection.
      3. Informal complaints (unsigned) --- participant will have an opportunity to resolve such complaints; however, if corrections are inadequate, an inspection may be made to compel compliance.
      4. OSHA will participate as available in the monthly Partnership Committee meetings.

      Partnership Limitations

        It is stipulated that partnering employers remain subject to OSHA inspections and investigations in accordance with established Agency procedures.

      Limited Scope Inspections

      1. OSHA will conduct un-programmed inspections in accordance with the current Agency enforcement policies and procedures, as specified in the Field Operations Manual CPL 02-00-148.
      2. OSHA will conduct fatality/accident investigations.
      3. OSHA will conduct investigations of formal (signed) complaints and informal (unsigned) complaints that do not result in voluntary and adequate corrections by the employer.

      Partnership Management

        The Whiting-Turner Contracting Company will be responsible for providing the required monthly evaluations to the Compliance Assistance Specialist at the Dallas Area OSHA Office.

  9. EMPLOYEE AND EMPLOYER RIGHTS

    This partnership does not preclude employees and/or employers from exercising any right provided under the OSH Act, nor does it abrogate responsibilities to comply with rules and regulations adopted pursuant to the Act.

  10. TERMINATION

    If OSHA chooses to withdraw its participation in the partnership, the entire agreement is terminated.

    This agreement will terminate when the project is completed. If either OSHA or the Whiting-Turner Contracting Company wishes to withdraw their participation prior to the established termination date, the agreement will terminate upon receiving a written notice of the intent to withdraw from either signatory.

    For non-signatory participants of the strategic partnership, OSHA may terminate the participant's involvement at any time with written notice. Additionally, the participant may withdraw their participation from the strategic partnership at any time with a written notice of the intent to withdraw to OSHA.

    OSHA will terminate the participant's agreement for any sustained willful violation or any sustained failure-to-abate situations.

    OSHA will terminate the participant's agreement for a fatality or catastrophic event that occurs at the site. The partnership will terminate and will be closed for the duration of this project.

    OSHA will terminate the participant's agreement in the event of proven and unresolved discrimination against employees who exercise their protected safety and health rights under the OSH Act.

  11. TERM & LOCATION OF PARTNERSHIP AGREEMENT

    This partnership will expire at the completion of this project.

  12. SIGNATURES

    Signed this ___ day of _________ 2017

     

     

    Kit Fawthrop,
    Vice President, Dallas/Plano Operations
    The Whiting-Turner Contracting Company

     

     

    Daryl Steinbeck,
    Division Vice President in Texas
    The Whiting-Turner Contracting Company

     

     

    Basil Singh
    Area Director
    U. S. DOL - OSHA
    Dallas Area Office


    13. Attachments:

    Management Commitment Letter
    Application Site Information
    Self- Inspection

    Mr. Basil Singh
    Area Director
    U.S. Department of Labor - OSHA
    1100 E. Campbell Rd,
    Suite 250
    Richardson, Texas 75081

    Dear Mr. Singh,

    The Whiting-Turner Contracting Company is committed to a comprehensive safety and health program that will involve employees at all levels. It is our goal to include the employee in safety and health inspections, and safety and health program analysis.

    The Whiting-Turner Contracting Company will focus our efforts on providing safety and health training to our employees in the four areas where most accidents occur in the construction industry: falls, struck by, caught in between and electrocutions hazards. To accomplish this goal, we will utilize the Whiting-Turner Contracting Company Safety designee to assist in maintaining records of all injuries occurring in the work place, conducting inspections of the work place and providing training to all employees.


     


    Signature

     

    Title

     

    Company Name

     

    Date


     


    Occupational Safety and Health Administration
    STRATEGIC PARTNERSHIP APPLICATION SITE INFORMATION

    Employer Name: The Whiting-Turner Contracting Company

    Name of Project: Ventana Project

    Site Address: Central Freeway 75 and Highway 12 Dallas, TX

     

    Contact Person: Mike Dickerson, CSP

    Email address: mike.dickerson@whiting-turner.com

    Office Phone: 817 725-7700

     

    Start Date: June 20, 2017

     

    Estimated Completion Date: July 31, 2019

     

    OSHA STRATEGIC PARTNERSHIP WEEKLY SELF INSPECTION

    Employer Name: Whiting-Turner Contracting Company

    Name of Project: Ventana Project

    Total number of employees on-site: ________

    Accident Information:

     

    Number of Days Away cases: ________

    Number of restricted/Transferred cases: ________

    Hazards identified and corrected:

    Report for the Month of: ________

    Number of Sub Contractors/Companies in Partnership: ________

    Number of Self Inspections Performed: ________

    Number of Workers Covered by Self Inspection: ________

    Training Hours: ________

    These tables are best viewed on tablets, notebooks, or desktop computer screens.

    Type of Hazards

    Identified

    # Immediately Corrected

    # Corrected within 1 Week

    Total Corrected
    Fall Hazard    
    Electrical Hazard    
    Struck by Hazard    
    Caught In/Between Hazard    
    Other    
    Total    

    Training:

    # of employees
    # of supervisors


    Inspection(s) conducted by:

     



    These tables are best viewed on tablets, notebooks, or desktop computer screens.

    General Information
    Partnership Name*Whiting-Turner Contracting Company: Ventana Project
    Originating Office*Dallas
    Primary OSHA ContactElias Vela, CAS, Dallas Area Office
    Additional OSHA Office(s) 
    Effective Date* End DateJuly 31, 2019
    # Participating Employers*  # Participating Employees* 

    Strategic Areas of Emphasis (check all applicable)
    Industry ConcentrationsFatality Hazards
    Landscaping (56173) Fall from ElevationX
    Oil/Gas Field Services (212311-1/2) TrenchingX
    Logging (11331) Struck ByX
    Residential Construction (23611) Powered Industrial VehicleX
    Commercial/Institutional Construction (23622)XElectricalX
    Highway, Street, Bridge Construction (23622)   
    Areas of Emphasis - S/H HazardsOther
    Amputations in Selected Manufacturing Industries Hispanic/ImmigrantX
    Lead Youth Workers 
    SilicaXHomeland Security 
    Noise in Non-Construction   

    Other General Information
    Union Participating (Y/N) Consultation Participating (Y/N)N
    VPP Element (Y/N)NSmall Business (Y/N)Y
    Level of Safety/Health Management System (SHMS) Focus (Select One)
    No specific Focus Improve Existing Systems/ProgramsX
    Development/Implementation of SHMS Recognition of Effective SHMSX
    Increase # of Employers with Systems/ProgramsX  

    Partnership Summary*
     
     
     

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    Sub-Contractors Signatory Information
    Organization/Employer 
    Street 
    City/State/Zip Code 
    SIC 
    NAICS 
    Management Name 
    Title 
    Phone Number 
    Email 
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