• Part Number:
  • Part Number Title:
    Regulations Implementing the Privacy Act
  • Standard Number:
  • Title:
    Special procedures for requesting medical records.
  • GPO Source:

Upon an individual’s request for access to any medical record about the requester, including any psychological record, the Privacy Officer shall make a preliminary determination on whether access to such record(s) could have an adverse effect upon the requester. If the Privacy Officer determines that access could have an adverse effect on the requester, OSHRC shall notify the requester in writing and advise that the record(s) at issue can be made available only to a physician of the requester’s designation.


OSHRC shall forward such record(s) to the physician designated by the requester once the following requirements are met:


The requester has informed OSHRC of the designated physician's identity;


OSHRC has verified the identity of the physician; and


The physician has agreed to review the record(s) with the requester to both explain the meaning of the record(s) and offer counseling designed to temper any adverse reaction.


If, within 60 calendar days of OSHRC’s written request for a designation, the requester has failed to respond or designate a physician, or the physician fails to agree to the release conditions, then OSHRC shall hold the records(s) in abeyance and advise the requester that this action may be construed as a technical denial. OSHRC shall also advise the requester of his or her rights to administrative appeal and, thereafter, judicial review in a district court of the United States.

[85 FR 65223, Oct. 15, 2020]