- Part Number:1904
- Part Number Title:Recording and Reporting Occupational Injuries and Illnesses
- Subpart:1904 Subpart D
- Subpart Title:Other OSHA Injury and Illness Recordkeeping Requirements
- Standard Number:
- Title:Employee involvement.
- GPO Source:
You must establish a reasonable procedure for employees to report work-related injuries and illnesses promptly and accurately. A procedure is not reasonable if it would deter or discourage a reasonable employee from accurately reporting a workplace injury or illness;
You must inform each employee of your procedure for reporting work-related injuries and illnesses;
Who is a "personal representative" of an employee or former employee? A personal representative is:
May I remove the names of the employees or any other information from the OSHA 300 Log before I give copies to an employee, former employee, or employee representative? No, you must leave the names on the 300 Log. However, to protect the privacy of injured and ill employees, you may not record the employee's name on the OSHA 300 Log for certain "privacy concern cases," as specified in § 1904.29(b)(6) through (9).
When an authorized employee representative asks for copies of the OSHA 301 Incident Reports for an establishment where the agent represents employees under a collective bargaining agreement, you must give copies of those forms to the authorized employee representative within 7 calendar days. You are only required to give the authorized employee representative information from the OSHA 301 Incident Report section titled "Tell us about the case." You must remove all other information from the copy of the OSHA 301 Incident Report or the equivalent substitute form that you give to the authorized employee representative.
May I charge for the copies? No, you may not charge for these copies the first time they are provided. However, if one of the designated persons asks for additional copies, you may assess a reasonable charge for retrieving and copying the records.
[66 FR 6132, Jan. 19, 2001; 81 FR 29691-29692, May 12, 2016; 81 FR 31854-31855, May 20, 2016; 81 FR 91810 Dec 19, 2016; 82 FR 20549 May 3, 2017]