Under the OSHA Recordkeeping regulation (29 CFR 1904), covered employers are required to prepare and maintain records of serious occupational injuries and illnesses, using the OSHA 300 Log. This information is important for employers, workers and OSHA in evaluating the safety of a workplace, understanding industry hazards, and implementing worker protections to reduce and eliminate hazards.
ANNOUNCEMENT On September 11, 2014, OSHA announced changes to the list of industries that are exempt from the requirement to routinely keep OSHA injury and illness records, and to the list of severe work-related injuries and illnesses that all covered employers must report to OSHA. These new requirements will go into effect on January 1, 2015 for workplaces under Federal OSHA jurisdiction. The guidance materials found on this page have been updated to reflect the new requirements.
For complete information on these changes, please visit:
Updates to OSHA's Recordkeeping Rule
The OSHA law prohibits employers from retaliating or discriminating against a worker for reporting an injury or illness.
All employers must report
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Only fatalities occurring within 30 days of the work-related incident must be reported to OSHA. Further, for an in-patient hospitalization, amputation or loss of an eye, these incidents must be reported to OSHA only if they occur within 24 hours of the work-related incident.
Employers with more than ten employees and whose establishments are not classified as a partially exempt industry must record work-related injuries and illnesses using OSHA Forms 300, 300A and 301, available here. Partially exempt industries include establishments in specific low hazard retail, service, finance, insurance or real estate industries and are listed in Appendix A to Subpart B and here.
Employers who are required to keep Form 300, the Injury and Illness log, must post Form 300A, the Summary of Work-Related Injuries and Illnesses, in a workplace every year from February 1 to April 30. Current and former employees, or their representatives, have the right to access injury and illness records. Employers must give the requester a copy of the relevant record(s) by the end of the next business day.
Yes. Through its national network of OSHA Training Institute (OTI) Education Centers, OSHA offers the OSHA #7845 Recordkeeping Rule Seminar course. This half-day course covers the OSHA requirements for maintaining and posting records of occupational injuries and illnesses, and reporting specific cases to OSHA. Included in the course are hands-on activities associated with completing the OSHA Form 300 Log of Work-Related Injuries and Illnesses, OSHA Form 300A Summary of Work-Related Injuries and Illnesses, and the OSHA Form 301 Injury and Illness Incident Report. To search for specific course locations and dates, please visit the OTI Education Centers searchable schedule.
In 1995, the Occupational Safety and Health Administration (OSHA) established the annual OSHA Data Initiative (ODI) to collect data on injuries and acute illnesses attributable to work-related activities from establishments in selected high hazard industries. The Agency has collected calendar year 1996 through 2011 summary data (see OSHA Form 300A) from approximately 80,000 establishments each year. The Agency uses these data to calculate establishment-specific injury/illness rates, and in combination with other data sources, to target enforcement and compliance assistance activities. You can search and view the establishment specific injury and illness rates here.
Employers are only required to submit their summary data to OSHA if they are instructed to do so in writing, typically through OSHA survey form 196B. Note that the collections of CY 2012 and 2013 data have been suspended.
With recent changes to OSHA's injury and illness recording and reporting regulation, the OSHA Recordkeeping Handbook is no longer current. The Handbook is replaced with Detailed Guidance for OSHA's Injury and Illness Recordkeeping Rule. This page follows the same format as the Handbook and provides a compendium of existing agency approved policy, including the regulatory text and relevant decision discussion from the Preamble to the rule, Frequently Asked Questions and the Letters of Interpretation.
This presentation reviews OSHA recordkeeping requirements at a high level, with an emphasis on how to fill out the forms provided in OSHA's Recordkeeping Forms package. The tutorial covers what types of operations come under the recordkeeping rule, what types of injury and illness incidents must be recorded, and what information is to be included in each of the OSHA forms.
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