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Step 7: Recordkeeping, Reporting, and Posting
  1. Recordkeeping. OSHA requires certain employers to keep records of workplace injuries and illnesses (29 CFR 1904).
    • First determine if you are exempt from the routine recordkeeping requirements. You are not required to keep OSHA injury and illness records (unless asked to do so in writing by OSHA or the Bureau of Labor Statistics) if:

      1) you had 10 or fewer employees during all of the last calendar year (29 CFR 1904.1); or

      2) you are in certain low-hazard industries (29 CFR Part 1904, Subpart B, Appendix A). NOTE: As of January 1, 2015, OSHA updated the list of industries that are partially exempt from keeping OSHA injury and illness records. See Updates to OSHA's Recordkeeping Rule. The following types of health care facilities are exempt from OSHA's injury and illness recordkeeping requirements, regardless of size:

      • Offices of Physicians (NAICS 6211)
      • Offices of Dentists (NAICS 6212)
      • Offices of Other Health Practitioners (NAICS 6213)
      • Outpatient Care Centers (NAICS 6214)
      • Medical and Diagnostic Laboratories (NAICS 6215)
    • If you do not qualify for these exemptions, you must comply with OSHA's recordkeeping requirements.
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  3. Reporting Fatalities and Severe Injuries. All employers, regardless of size or industry, must report to OSHA all work-related fatalities within 8 hours. All employers must also report to OSHA all work-related inpatient hospitalizations, all amputations, and all loses of an eye within 24 hours.
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  5. Electronic Submission of Injury and Illness Data. A new OSHA rule requires certain employers to electronically submit injury and illness data that they are already required to record on their onsite OSHA Injury and Illness forms.
    • Establishments with 250 or more employees in industries covered by the recordkeeping regulation must submit information from their 2016 Form 300A by July 1, 2017. These same employers will be required to submit information from all 2017 forms (300A, 300, and 301) by July 1, 2018. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.
    • Establishments with 20-249 employees in certain high-risk industries (PDF) must submit information from their 2016 Form 300A by July 1, 2017, and their 2017 Form 300A by July 1, 2018. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.
    • Learn more. OSHA Final Rule to Improve Tracking of Workplace Injuries and Illnesses
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  7. OSHA Poster. All employers must post the OSHA Poster (or state plan equivalent) in a prominent location in the workplace. Download or order the OSHA Poster in English or Spanish, and other languages.
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  9. Access to Employee Exposure and Medical Records. An OSHA standard (29 CFR 1910.1020) requires employers to provide employees, their designated representatives, and OSHA with access to employee exposure and medical records. Employers generally must maintain employee exposure records for 30 years and medical records for the duration of the employee's employment plus 30 years.

NOTE: If your workplace is in a state operating an OSHA-approved state program, state plan recordkeeping and reporting regulations, although substantially identical to federal ones, may have different exemptions or more stringent or supplemental requirements, such as for reporting of fatalities and catastrophes. Contact your state program directly for additional information.

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