6: Recordkeeping, Reporting and Posting
NOTE: If your workplace is in a state operating an
OSHA-approved state program, state plan recordkeeping regulations,
although substantially identical to federal ones, may have some more
stringent or supplemental requirements, such as for reporting of fatalities and
catastrophes. Contact your state
program directly for additional information.
- Recordkeeping. OSHA generally requires construction employers to
keep records of workplace injuries and illnesses (29
First determine if you are exempt from the routine recordkeeping requirements. If you had 10
or fewer employees during all of the last calendar year (29 CFR 1904.1),
you are exempt from the recordkeeping requirements (unless asked to do so in writing by OSHA
or the Bureau of Labor Statistics). Even if you qualify for this exemption, you must still
comply with the reporting requirements noted below.
If you do not qualify for this exemption, you must comply with OSHA's recordkeeping requirements.
- Reporting. OSHA requires all employers, regardless of size
or industry, to report the work-related death of any employee or
hospitalizations of three or more employees. Read about OSHA's reporting
OSHA Poster. All employers must post the OSHA Poster (or state
plan equivalent) in a prominent location in the workplace. Where
employers are engaged in activities that are physically dispersed, such as
construction, the OSHA Poster must be posted at the location to which
employees report each day (see
29 CFR 1903.2). Download
or order the OSHA Poster in
- Access to Employee Exposure and Medical Records. An OSHA standard (29
CFR 1910.1020) requires employers to provide employees, their designated
representatives, and OSHA with access to employee exposure and medical records.
Employers generally must maintain employee exposure records for 30 years and
medical records for the duration of the employee's employment plus 30 years.