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ANNUAL ALLIANCE REPORT

Occupational Safety and Health Administration (OSHA)
And the
Health Physics Society (HPS)

I. Alliance Background

Date Signed

February 20, 2004

Overview

The OSHA and HPS Alliance focuses on promoting healthy and safe workplaces and assisting employers in developing a preventive focus for radiological safety and health issues in workplace environments, especially related to emergency preparedness. In addition, the organizations are using their collective expertise to identify existing and emerging occupational radiological safety and health issues and share technical information and best practices.

Implementation Team Members

 
OSHA:  
   
Dave Hamel
Sandi Khan
Jeff Lodwick
Adkinson Longmire
Directorate of Standards and Guidance
Office of Outreach Services and Alliances (OOSA)
Salt Lake Technical Center (SLTC)
Directorate of Science, Technology and Medicine
   
HPS:  
   
Ralph Anderson
Sean Austin
Cindy Boggs
Keith Dinger
Linda Farrell
Scott Kirk
John Nagy

Barbara Reider
International Liaison
CHP, Senior Health Physicist and Director of Training Radiation Safety Academy, Inc.,
Health Physicist, Department of Energy
CHP, HPS Congressional and Federal Agency Liaison
CHP, Health Physicist, BWXT
CHP, Licensing Specialist, Nuclear Fuel Services, Inc.
CHP, Senior Licensing and Regulatory Compliance Officer, Radiation Safety Officer, Nuclear Fuel Services, Inc.
Health Physicist

Evaluation Period

February 20, 2004 - February 19, 2005

II. Implementation Team Meetings

 
February 20, 2004
July 27, 2004
December 7, 2004
Kick-off Team Meeting, OSHA, Washington, DC
Meeting, OSHA, Washington, DC
Meeting, OSHA, Washington, DC

In addition to these formal meetings, the Alliance coordinators from both groups maintained regular contact throughout the reporting period to monitor the Alliance's progress and results.

III. Results
  1. Events and Products

    Training and Education Goal


    • Provide the OSHA Training Institute, upon request, with educational and training materials and resources on radiological safety and provide peer review, upon request, of OSHA technical documents and training curricula on topics relevant to radiological safety issues.

      There have been no opportunities to address this Alliance goal.
    Outreach and Communication Goals

    • Identify existing and emerging occupational radiological safety and health issues in the workplace and share technical information and best practices, as jointly determined by OSHA and HPS regarding radiological safety. HPS will identify individuals within the Society who have expertise on specific radiological safety issues, and who have agreed to serve as direct points of contact for OSHA regarding these issues.

      There have been no opportunities to address this Alliance goal.

    • Work with other Alliance participants on specific issues and projects on radiological safety that are addressed and developed through the Alliance Program.

      There have been no opportunities to address this Alliance goal.

    • Develop and disseminate information on radiological safety and health issues through print and electronic media, including electronic assistance tools and links from OSHA's and HPS' Web sites addressing ionizing and non-ionizing radiation.
    Products

    OSHA and the HPS Web page


    The OSHA and HPS Alliance Web page on OSHA's Web site includes links to related documents, activities and events, products and resources, and milestones and successes. This Web site is kept up-to-date on a regular basis. For more information on the number of site visits please see the "Alliance Program Reach" table on page 5.

    OSHA's Safety and Health Topics Page

    The following representatives from the OSHA-HPS Alliance serve on the editorial board and maintain OSHA's Safety and Health Topics page; Ionizing Radiation.

    • David Allard, Health Physics Society HPS), Pennsylvania Bureau of Radiation Protection; Harrisburg, PA

    • Kelly Classic, Health Physics Society (HPS), Mayo Clinic; Rochester, MN

    • Kenneth R. Kase, Health Physics Society (HPS), Scientific and Public Issues Committee, Stanford Linear Accelerator Center; Stanford, CA
    HPS provided expertise in the development of a module for OSHA's Ionizing Radiation Safety and Health Topics page, "Pregnant Workers." The module was posted on the Ionizing Radiation Safety and Health Topics page on OSHA's Web site in December 2004. In addition, HPS agreed to provide their expertise in the development of additional modules including, radiation instrumentation, baggage handling, and potential health effects of radiation exposure attributable to a terrorist event involving a radiological dispersal device (RDD). These modules will be posted to OSHA's Ionizing Radiation Safety and Health Topics page as OSHA funding allows.

    Print and Electronic Media

    Articles on the OSHA and HPS Alliance have appeared in a number of printed and online publications, including: OSHA and HPS news releases, the Alliance Quarterly Review, Safety.BLR.com, and fsmmag.com. The Alliance was also featured in the June 2004 edition of the HPS News and in the September 2004 issue of OSHA's Alliance Quarterly Review. For more information on the articles, please see the "Alliance Program Reach" table on page 5.

    • Speak, exhibit, or appear at OSHA's or HPS' conferences, such as: HPS' Annual meeting, local meetings, or other Alliance related events concerning radiological safety issues in the workplace.
    Events

    HPS 49th Annual Meeting, Marriott Wardman Park Hotel, Washington, DC. July 11-15, 2004


    The OSHA-HPS Alliance had an exhibit during the HPS 49th Annual Meeting. Jeff Lodwick, SLTC and David Hamel, Directorate of Standards and Guidance (DSG), USDOL-OSHA helped staff the booth and distributed health and safety information products to attendees.

    Promoting the National Dialog Goals

    • Work together to encourage employers to incorporate radiological safety strategies into their overall safety and health programs.

      The OSHA and HPS Alliance Implementation Team has not started work on programs or projects to address this goal.

    • Participate in forums, round table discussions, or stakeholder meetings that address radiological safety issues to help forge innovative solutions in the workplace or to provide input on safety and health issues.

      The OSHA and HPS Alliance Implementation Team has not started work on programs or projects to address this goal.

    • Provide OSHA, upon request, with information about international regulations and guidelines relevant to radiological safety.

      HPS provides updates on international regulations and guidelines during the implementation team meetings.
  2. Executive summary

    Through the Alliance Program, OSHA and HPS are working together using their collective expertise both to enhance workplace health and safety, and to assist employers in developing a preventive focus for radiological safety and health issues in workplace environments, especially related to emergency preparedness. The organizations have established very effective lines of communication and a successful working relationship.

    The HPS maintains and has representatives which serve on the editorial board for OSHA's Ionizing Radiation Safety and Health Topics page. In December, 2004, OSHA posted a new module, "Pregnant Workers," on the Ionizing Radiation Safety and Health Topics page that was developed with assistance and expertise from HPS representatives. In addition, the HPS has agreed to develop addition modules for the page including, radiation instrumentation and baggage handling. HPS provided a link to their, "Ask the Expert," Web page on the HPS Web site that OSHA links to from the OSHA-HPS Web page on OSHA's Website. The Ask the Expert Web page provides the reader an opportunity to ask radiation related questions and within 72 hours an expert provides feedback to the reader. The HPS has also agreed to provide radiation experts, information, training, and updates to OSHA, upon request.

    OSHA and HPS agree that speaking and exhibiting opportunities are invaluable to the success of the OSHA - HPS Alliance as was proven in 2004 during the HPS 49th Annual Meeting held July 11-15 in Washington D.C. The OSHA-HPS Alliance exhibit booth provided an excellent opportunity to share information on OSHA's Alliance Program, specifically on the OSHA-HPS Alliance, and other OSHA related compliance assistance information. In addition, HPS provided the OSHA implementation team members with the opportunity to attend the annual meeting's training courses. The conference also provided OSHA representatives with an excellent opportunity to network with other experts in the field of radiation safety.

  3. Alliance Program Reach
Type of Activity (Conference, Training, Print and Electronic Distribution, etc.) Number of Individuals Reached or Trained
OSHA - HPS Alliance Web page on OSHA's Web site. 4,723
February 24, 2004, "OSHA signs Alliance with Health Physics Society," OSHA News Release 25 News Services
February 24, 2004, "OSHA Signs Alliance with Health Physics Society; Will Focus on Radiological Safety and Health Issues," scienceblog.com Data Not Available
February 25, 2004, "OSHA Aligns with Health Physics Society for Radiological Safety," Facility Safety Management Magazine, fsmmag.com Data Not Available
February 26, 2004, "OSHA Signs Alliance with Health Physics Society," HPS News Release 30,000
February 26, 2004, "OSHA Alliance to Focus on Radiological Safety," BNA Occupational Safety and Health Reporter Data Not Available
March 1, 2004, "Five More Organizations Sign National Alliances with OSHA," OSHA QuickTakes 40,000
March, 24, 2004, "OSHA Signs Alliance with Health Physics Society," The Billet, HPS South Texas Chapter Data Not Available
March 31, 2004, "OSHA Signs Alliance With Health Physics Society," The Spectrum, HPS Midwest Chapter Newsletter Data Not Available
June, 2004, "OSHA and Health Physics Society Create Alliance," Risk and Insurance Management Society, Inc., Los Angeles Chapter, Newsletter Data Not Available
June 11-15, 2004, HPS 49th Annual Meeting, Washington D.C.
OSHA exhibited
1,500
June 2004, "HPS' Alliance Agreement with OSHA, Update and Background Information," HPS News 30,000
September 2004, "HPS Alliance Addresses Radiation Safety Procedures," Alliance Quarterly Review 300
TOTAL 106,523

IV. Upcoming Milestones

During the upcoming year the OSHA-HPS Alliance implementation team is planning a number of activities to continue promoting healthy and safe workplaces, particularly in the areas of radiological safety and health issues.

The OSHA-HPS Alliance will focus on providing information and guidance on controlling and mitigating radiological hazards in the workplace. HPS representatives have agreed to review and maintain OSHA's Safety and Health Topic page, Ionizing Radiation. In addition, HPS agreed to develop additional modules to add to the page including, radiation instrumentation and to provide expert input on OSHA documents and training materials as requested.

The OSHA-HPS Alliance members will update their respective Web pages with information as it becomes available. HPS will also provide updates on international radiation issues as they arise during the implementation team meetings.

The OSHA-HPS implementation team is developing plans to promote the Alliance through a number of speaking and exhibiting opportunities including, the HPS 50th Annual Meeting, July 10-14, 2005 in Spokane, Washington.

The OSHA and HPS Alliance implementation team members will also look for opportunities to work with other OSHA Alliance Program participants on projects related to radiological safety and health issues and emergency preparedness.


Report prepared by: Sandra Khan, Alliance Coordinator, Office of Outreach Services and Alliances, May 9, 2005.