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Incident Command System

Personnel Time Recorder

Finance, Administration
The following sections provide information on this position:

Personnel Time Recorder - General

The Personnel Time Recorder- Under supervision of the Time Unit Leader, the Personnel Time Recorder is responsible for overseeing the recording of time for all personnel assigned to an incident.

Personnel Time Recorder - Specific Responsibilities

The major responsibilities of the Personnel Time Recorder are:

  • Review Common Responsibilities.

  • Establish and maintain a file for employee time reports within the first operational period.

  • Initiate, gather, or update a time report from all applicable personnel assigned to the incident for each operational period.

  • Ensure that all employee identification information is verified to be correct on the time report.

  • Post personnel travel and work hours, transfers, promotions, specific pay provisions and terminations to personnel time documents. 

  • Post all commissary issues to personnel time documents.

  • Ensure that time reports are signed.

  • Close-out time documents prior to personnel leaving the incident.

  • Distribute all time documents according to agency policy.

  • Maintain a log of excessive hours worked and give to the Time Unit Leader daily.

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