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Incident Command System

Documentation Unit Leader

Planning
The following sections provide information on this position:







Documentation Unit Leader - General

The Documentation Unit Leader - is responsible for the maintenance of accurate, up-to-date incident files. Examples of incident documentation include: Incident Action Plan (IAP), incident reports, communication logs, injury claims, situation status reports, etc. Thorough documentation is critical to post-incident analysis. Some of the documents may originate in other sections. This unit shall ensure each section is maintaining and providing appropriate documents. The Documentation Unit will provide duplication and copying services for all other sections. The Documentation Unit will store incident files for legal, analytical, and historical purposes.



Documentation Unit Leader - Specific Responsibilities
The major responsibilities of the Documentation Unit Leader are:
  • Review Common Responsibilities.

  • Review Unit Leader Responsibilities.

  • Set up work area; begin organization of incident files.

  • Establish duplication service; respond to requests.

  • File all official forms and reports.

  • Review records for accuracy and completeness; inform appropriate units of errors or omissions.

  • Provide incident documentation as requested.

  • Store files for post-incident use.

  • Maintain Unit/Activity Log (ICS Form 214, 5 KB PDF*)


Accessibility Assistance: Contact the OSHA Directorate of Technical Support and Emergency Management at (202) 693-2300 for assistance accessing PDF materials.

*These files are provided for downloading.


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