June 7, 1988
| MEMORANDUM TO: |
DIRECTORS OF DIRECTORATES
|
| FROM: |
DAVID C. ZEIGLER, Director
Directorate of Administrative Programs
|
| SUBJECT: |
Small Purchase Procedures |
As most of you know, the office of Procurement Services (OPS)
has played an increasing role in processing requisitions to purchase orders
over the past few months. With the exception of technical equipment,
virtually all of our purchase orders are now processed by OPS.
There is attached a DRAFT statement of the rules that must be
followed to assure compliance with existing laws and regulations which OPS
has provided to us for comments. While the statement is marked DRAFT, it
should be realized that the narrative is taken verbatim from the current
Federal procurement regulations.
This office has, for a long time, concurred with and forwarded
for processing a number of requisitions which simply had the name and address
of an individual, a statement of justification, a daily compensation rate and
a description of the service to be obtained. Clearly this will no longer
suffice. Prospectively, any requisition for services received must include
documentation of your efforts to comply with the existing competitive
procedures. Unless the documentation demonstrates a bona fide effort to
comply with the competitive requirements, the requisition will be returned
without action for additional work.
If you have any questions concerning these procedures or the
adequacy of your effects to document you competitive search, please feel free
to contact Lionel M. Rogers on 523-9641.
(For Procurement Policy, see printed copy)
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